Purpose

Having consulted with the Cabinet Member for
Children’s Safeguarding and Early Years in accordance with a
decision taken by Cabinet on 25th January 2023.

DECISION

1 To approve, the allocation of £1,650,020, following
confirmation received from the DfE on 25th January 2024, subject to
the terms of Grant determination letter the received by the council
from the Department for Education (“DfE”) under a
Section 31 Grant Determination for the Holiday Activities and Food
Programme (“HAF”) 2024 -2025 (the “HAF 2024-2025
Funding”) for the provision of the HAF Programme during the
spring, summer and winter school holiday periods as follows:

1.1 A sum not exceeding £1,313,065 shall, on the basis set
out in the Resource Implications section of this Report below, be
apportioned in the period 1st?April 2024 – 31st?March 2025 to
providing support to children and families in each of
Gloucestershire’s districts. Funding will be distributed in
proportion to (a) the number of children and young people who are
eligible to receive Free School Meals (“FSM”) in each
district; (b) the rurality of each district and c) the number of
children and young people with an Education and Health Care Plan
(EHCP) in each district. Such funding will be used by council
appointed organisations to meet the requirements of such HAF
Programme in line with relevant funding guidance from
the?DfE.

1.2 10% (£150,000) of the HAF 2024-2025 Funding shall be
utilised, in the period 1st?April 2024 to 31st?March 2025, in
support of the business and logistical processes that are essential
for delivery of the HAF Programme. Such funding will be used by the
council to ensure effective and timely delivery of the HAF
Programme across Gloucestershire.

1.3 A sum not exceeding £186,955 shall be allocated, in the
period 1stApril 2024 to 31st?March 2025, to the delivery by council
appointed organisations of any HAF Programme deliverables that are
required in order to address gaps and shortfalls that may exist in
relation to the HAF Programme deliverables procured under
recommendation 1.1 above. Such HAF Programme deliverables shall be
delivered in accordance with relevant?DfE?funding guidance.

1.4 Save for the HAF 2024-2025 Funding to be allocated to District
Leads under the 3-year call-off contracts (commencing 29th?July
2022) they were awarded under the HAF Modified Framework Agreement
(such allocations having been made according to (a) the number of
children and young people who are eligible to receive Free School
Meals (“FSM”) in each district; and (b) the rurality of
each district), the opportunity for organisations to receive the
funding described in Recommendation 1.1 above will be advertised
and made available under the council’s abovementioned HAF
Modified Framework Agreement on the basis described in
Recommendation 2 below.

2 To conduct mini-competition processes under the council’s
above mentioned HAF Modified Framework Agreement in respect
of:

(a) As many Call-Off Contracts as may be required for the purpose
of procuring the delivery of the HAF programme described in
Recommendation 1 above during the periods of the spring, summer,
and winter school holidays in 2024 and then to award such Call-Off
Contracts to the preferred tenderers.

If the value of any single proposed Call-Off Contract exceeds
£500,000, as described in recommendation 2, a separate
Cabinet decision shall be sought to authorise the procurement of
such Call-Off Contract to fund the provision of the HAF support in
line with DFE requirements.

3. To approve the allocation of £150,000 from the Household
Support Fund to resource food for eligible families during the
programme in 2024 -2025 subject to clarification from Department
for Work and Pensions (DWP).

Decision

Having consulted with
the Cabinet Member for Children’s
Safeguarding and Early Years in accordance
with a decision taken by Cabinet on
25th January
2023. 
 
DECISION 
 
1 To approve,
the allocation of
£1,650,020, following
confirmation received from the DfE on
25th January
2024,
subject to the terms ofGrant
determination letter the receivedby the council from the Department
for Education (“DfE”) under a Section 31 Grant Determination for the Holiday
Activities and Food Programme (“HAF”) 2024 -2025 (the
“HAF 2024-2025 Funding”) for the provision of the HAF Programme
during the spring, summer and winter school holiday periods as
follows: 
? 
1.1 A sum not exceeding £1,313,065shall, on
the basis set out in the Resource Implications section of this
Report below, be apportioned in the period 1st?April 2024 –
31st?March 2025 to providing support to children and families in
each of Gloucestershire’s districts. Funding will be
distributed in proportion to (a) the number of children and young
people who are eligible to receive Free School Meals
(“FSM”) in each district; (b) the rurality of each
district and c) the number of children and young people with an
Education and Health Care Plan (EHCP) in each district. Such
funding will be used by council appointed organisations to meet the
requirements of such HAF Programme in line with relevant funding
guidance from the?DfE.   
? 
1.2 10%
(£150,000)of the HAF
2024-2025 Funding shall be utilised, in the period 1st?April 2024
to 31st?March 2025, in support of the business and logistical
processes that are essential for delivery of the HAF Programme.
Such funding will be used by the council to ensure effective
and timely delivery of
the HAF Programme across
Gloucestershire. 
? 
1.3 A sum not exceeding £186,955shall be
allocated, in the period
1stApril 2024 to
31st?March 2025, to the delivery by council appointed organisations
of any HAF Programme deliverables that are required in order to address gaps and shortfalls that may exist in relation
tothe HAF Programme deliverables
procured under
recommendation
1.1 above. Such HAF Programme
deliverables shall be delivered in accordance
with relevant?DfE?fundingguidance. 
1.4
Save for the HAF 2024-2025 Funding to be allocated
to District Leads under the 3-year call-off contracts (commencing
29th?July 2022) they were awarded under the
HAF Modified Framework Agreement (such allocations having been made
according to (a) the number of children and young people who are
eligible to receive Free School Meals (“FSM”) in each
district; and (b) the rurality of each district), the opportunity
for organisations to receive the funding described in
Recommendation 1.1
above will be advertised and made available under the
council’s abovementioned HAF Modified Framework Agreement on
the basis described in Recommendation 2 below. 
2To conduct mini-competition processes
under the council’s above mentioned HAF Modified Framework
Agreement in respect of: 
? 
(a) As many Call-Off
Contracts as may be required
for the purpose of procuring the delivery of the HAF
programme described in Recommendation 1 above during the periods of
the spring, summer, and winter school holidays in
2024 and then to award
such Call-Off Contracts to the preferred
tenderers. 
?? 
If the value of any
single proposed Call-Off Contract exceeds £500,000,
as described in recommendation 2,
a separate Cabinet decision shall be sought to
authorise the procurement of such Call-Off Contract to fund the
provision of the HAF support in line with DFE
requirements. 
 
3. To approve the
allocation of £150,000 from the Household Support Fund to resource food for eligible
families during the programme in 2024 -2025 subject to clarification from Department for Work and Pensions
(DWP).