Purpose

To
seek approval for the Corporate Fleet Unit (CFU) to use the Crown
Commercial Services (CCS) Framework for the purchase of Standard
and Specialist vehicles (RM6244), to shortlist, evaluate, and
procure the best vehicle option to meet the Council’s
requirement(s).

Decision

In coming to this
decision I have given due and full regard to the requirements of
the public sector equality duty contained in section 149 of the
Equality Act 2010 (“the Act”) by reference to the law
itself and also the relevant Equality Impact Assessment, which was
prepared in accordance with the requirements of the Act.
 
 Having fully considered all the available
information, I have decided to reject the alternative options and
take the recommended decision to: Delegate authority to the
Executive Director of Economy, Environment, and Infrastructure
(EE&I) in consultation with the Chief Fire Officer and the
Cabinet Member for Fire, Community Safety and Libraries:
 
1. to use the Crown
Commercial Services (CCS) Framework for the Purchase of Standard
and Specialist Vehicles (RM6244) to select suitable vehicles which
meet the Council’s specification, using an established CCS
selection process to shortlist up to five lowest price vehicle
models and to evaluate these and select the best value option(s)
for the Council.
 
2. to award without
further competition the various call-off contracts for the supply
of these lower volume/value vehicles selected using the process
described in Recommendation 1
 
3. By way
of a reserved option, to use the Crown Commercial Services (CCS)
Framework for Standard and Specialist vehicles (RM6244) to conduct
mini-competition processes to deliver call-off contracts for the
supply of higher volume Gloucestershire Fire and Rescue Service
GFRS) light vehicle types as appropriate.
 
4. Award
such call-off contracts described under Recommendation 3 above to
any preferred tenderer(s) as required in respect of any call-off
contract(s).
 
5. To use
CCS Framework RM6244 following the expiration of CCS Framework
RM6060 and its replacement with CCS Framework RM6244 in early
2023.
 
The maximum
number of vehicles procured shall not exceed 41 and the maximum
total value of that procurement shall not exceed the
£1,160,000 of already approved capital funding, without
further approval.
 
For the reasons
set out in the report.