Purpose

To agree an extension to the revised
go-live date for the Enterprise Resource Planning
implementation/SAP replacement and approve the additional funding
needed to deliver a robust solution to the revised timeline.
 
Commercially
sensitive information referred to in the exempt annex to the report
is not for publication by virtue of Reg. 4(2) (b) of the Local
Authorities (Executive Arrangements) (Meetings and Access to
Information) (England) Regulations 2012 and Paragraph 3 of Schedule
12A Part 1 of the Local Government Act 1972 and the public interest
in maintaining the exemption outweighs the public interest in
disclosing the information.
 
Any
representations to be sent to:
 
Mandy Quayle
Tele: 01452 324303
Email: mandy.quayle@gloucestershire.gov.uk
 
By 5pm on Tuesday
30 July 2024
 
 
 

Decision

That the Deputy Leader and
Cabinet Member for Finance and Change rejects the alternative
options and takes the recommended decision to:
 
1.   
Approve an extension to the term of the Enterprise
Resource Planning (ERP) Implementation Programme of up to 12 months
with a target implement date of end March 2025 for the purpose of
enabling the council to resolve outstanding system configuration,
automation and testing issues which, if unresolved, would result in
reduced ERP system functionality and potential system
failure
 
2.   
Approve additional funding for the programme of up
to £8.75 million to deliver to the revised timeline in
recommendation (1)
 
3.   
Delegate authority to the Deputy Chief
Executive/Executive Director of Corporate Resources in consultation
with the Deputy Leader / Cabinet Member for Finance and Change
to:
 
a)   
set a revised go live date for the new ERP system
with reference to the council’s progress in resolving the
issues described in Recommendation 1 above;
 
b)   
conduct contract negotiations with the
council’s ERP implementation partner, namely HCL Technologies
UK Limited (HCL) with a view to extending the term of the
council’s current contract with HCL;
 
c)   
vary the council’s contract with HCL for the
purpose of extending its term; and
 
d)   
award such contracts with providers of interim and
temporary resourcing necessary, within the financial envelope
approved by this decision to supplement the GCC programme team and
ensure the safe implementation of the ERP system.
 
For the reasons set out in the
report.