Purpose

The gas and ancillary items
contract for Housing will end in July 2025. The current contract
allows for an extension of two years, structured as one plus one
year, subject to mutual agreement by client and contractor. The
extensions are to be let on existing contract terms and conditions;
however, the incumbent contractor is now seeking amendments to
these terms. On this basis, we need to source a new contractor to
take over from Friday, 1st August 2025.
 
Given the level of uncertainty,
the short timeframe, and that the provision of safe gas heating and
hot water is fundamental for safety and wellbeing outcomes, it is
necessary to reprocure a new five-year contract. We are proposing
to do this using the mini competition option of the compliant South
East Consortium (SEC) Heating & Water Hygiene Framework –
Lot 1 ‘domestic and commercial heating’.

Decision

To approve the procurement
strategy to procure a new gas and ancillaries’ contractor,
using the mini competition option of the SEC domestic and
commercial heating framework, for a contract term of 5
years.