Purpose

Damp and mould works and associated building
repairs including improved ventilation to H&F social housing
properties

Decision

 
1.    
Appendix 1 is not for publication on the basis that it contains
information relating to the financial or business affairs of any
particular person (including the
authority holding that information) as set out in paragraph 3 of
Schedule 12A of the Local Government Act 1972 (as amended).
 
2.    
To approve a contract award to the Preferred Supplier, identified
in appendix 1 (the “Preferred Supplier”) for the
Contract Value included in appendix 1 (the “Contract
Value”) for a contract period of 2 years using the Framework.
We aim to incept the contract as soon as allowable.
 

Reasons for the decision

To continue to support the Housing Repairs
service and provide additional capacity relating to damp and mould
works and have arrangements in place to meet new legislation in
October 2025.
 

Alternative options considered

1.    
Do nothing or decommission the service – Not
recommended
This option is not
recommended as the Council cannot address the matters with its
current contractors due to having reached the contract value, so
needs to reprocure this requirement.
 
2.    
Deliver the supplies, services, and/or works in-house (make/buy
decision) – Not recommended
The Council does
not have the capacity in-house to deliver all of these works, so to
fulfil our obligations, we need to procure the works, to be
delivered by an external specialist contractor.
 
3.    
Undertake a full regulated procurement process, advertised to
the market – Not recommended
It is recognised
that a full regulated procurement process, advertised to the market
would attract the widest competition and achieve the best value for
money for the Council. We are working towards this on the current
procurement of the new repairs contract, however, the disadvantage
to this approach for damp and mould works, is the time it takes to
procure. Competitive procurement can take between 10 and 16 months,
which is not a timeframe we have available to us on this occasion,
so an alternative compliant route to procure needs to be used.
 
4.    
Procure using a suitable and compliant framework or Dynamic
Purchasing System (DPS), either by way of a mini competition or
direct award – Recommended
Similar to the full
regulated procurement process, advertised to the market, the
timescales associated with running a successful mini competition
for these works are estimated between 6 and 12 months to complete,
which is a not a timeframe we have available to us on this
occasion. It is for this reason that a compliant direct award from
a suitable and compliant framework is proposed to be the best
option for the Council and its tenants.
 
      Please refer to the report
for more details.