Purpose

Planned voids for the Council's Housing Repair
service. Providing void refurbishments to ensure properties are
ready for re-let.

Decision

1.    
Appendix 1 is not for publication on the basis that it contains
information relating to the financial or business affairs of any
particular person (including the authority holding that
information) as set out in paragraph 3 of Schedule 12A of the Local
Government Act 1972 (as amended).
 
2.    
To approve a contract award to the Preferred Supplier, identified
in appendix 1 (the “Preferred Supplier”) for the
Contract Value included in appendix 1 (the “Contract
Value”) for a contract period of 1 year using Lot 16 of the
Framework. We aim to incept the contract as soon as allowable.
 

Reasons for the decision

To continue to support the Housing Repairs
service and provide additional temporary capacity relating to void
works and smooth out potential peak demands and reduce void rental
loss.
 

Alternative options considered

1.    
Do nothing or decommission the service – Not
recommended
 
This option is not
recommended as the Council cannot address the matters with its
current contractors due to having reached the contract value, so
needs to reprocure this requirement.
 
2.    
Deliver the supplies, services, and/or works in-house (make/buy
decision) – Not recommended
 
The Council does
not have the capacity in-house to deliver these works, so to fulfil
our obligations, we need to procure the works, to be delivered by
an external specialist contractor.
 
3.    
Undertake a full regulated procurement process, advertised to
the market – Not recommended
 
It is recognised
that a full regulated procurement process, advertised to the market
would attract the widest competition and achieve the best value for
money for the Council. We are working towards this on the current
procurement of the new repairs contract, however, the disadvantage
to this approach for void works, is the time it takes to procure.
Competitive procurement can take between 10 and 16 months, which is
not a timeframe we have available to us on this occasion, so an
alternative compliant route to procure needs to be used.
 
4.    
Procure using a suitable and compliant framework or Dynamic
Purchasing System (DPS), either by way of a mini competition or
direct award – Recommended
 
Similar to the full regulated procurement process,
advertised to the market, the timescales associated with running a
successful mini competition for these works are estimated between 6
and 12 months to complete, which is a not a timeframe we have
available to us on this occasion. It is for this reason that a
compliant direct award from a suitable and compliant framework is
proposed to be the best option for the Council and its tenants.