Purpose

The impact of climate change
and severe weather events is becoming all more frequent with
significant temperature events in since 2020 with 40?C being
surpassed in 2022*. These increases have many impacts on residents
and buildings and the associated infrastructure including the
failure of operational systems such as lifts.
 
Since 2020, we have noticed a
rise in temperatures during summer months, which has resulted in 50
lifts going out of service as the operating temperatures in motor
rooms housing the plant are exceeded. This results in significant
impacts on residents in accessing their homes or exiting the
building. The installed passive air flow grilles in the motor rooms
are inadequate to provide a cool operating function and therefore
there is need for the provision of active climatic control within
the motor rooms.
 
Furthermore, temperatures drop
below freezing during the winter months, having an adverse effect
on control units due to ice forming on motor room walls during the
day with this resulting in condensation which pours into control
panel and malfunctions the drive units. To manage this risk, the
provision of full function air conditioning units to manage
temperatures within lift motor rooms is urgently
required. 
This report recommends
approving a 1-year contract (Via a waiver to standing orders) to
install circa 120 air conditioning units in lift motor rooms with
an estimated spend of £500,000 to Drurycourt
Limited.
 

Decision

1.   
To agree that Appendix 1 is not for
publication on the basis that it contains information relating to
the financial or business affairs of any particular person
(including the authority holding that information) as set out in
paragraph 3 of Schedule 12A of the Local Government Act 1972 (as
amended)? 
 
2.   
To approve the procurement strategy to directly
contract award (via a waiver to contract standing orders), a 1-year
contract to Drurycourt Ltd. The value is estimated at
£500,000.
 
3.   
To approve the contract award of a 1-year contract
to Drurycourt Limited at £500,000.