Purpose

Renewal Microsoft licencing agreement and
associated support.

Decision

It
is recommended that the Cabinet Member:
 
1.   
Notes that Appendices 1 and 2 in this
report are exempt from disclosure on the grounds that they contain
information relating to the financial or business affairs of a
particular person (including the authority holding that
information) under Paragraph 3 of Schedule 12A of the Local
Government Act 1972.
 

2.   
Approves the procurement strategy where RBKC will
continue to lead on Microsoft licensing and support contract
procurement on behalf of Royal Borough of Kensington & Chelsea,
Hammersmith & Fulham, and Westminster.
 

3.   
Approves a  three-year
extension of the existing Enterprise Agreement,  led by RBKC, for the purchase of Office 365
licenses from 1st June 2023 to 31st May 2026, which was awarded to
Trustmarque using Kent Commercial Services ‘Software Products and Associates Services
2’ framework.

4.   
Approves the shared award contract, led by RBKC, for
the purchase of Office 365 support, from 1st June 2023 to 31st May
2024, from Microsoft using the Digital Marketplace G-Cloud 13
Framework, Lot 3: Cloud Support.
 
5.   
Approves the total funds required over 3 years for
the purchase of Office 365 licenses and support services as set out
in exempt Appendix 2, to be funded from the existing Digital
services operational budget.
 

6.   
Approves the use of an Inter Authority Agreement to
maintain Council trust, relations and commitment to collaboration
and license management with RBKC.