Purpose

Procurement strategy and contract award report
for a compliant direct award of a 3 year contract for fleet
provision to the in-house repairs team. The value of the contract
is estimated to be up to £450,000.

Decision

1.   
This report seeks the approval of a compliant direct
award of a vehicle hire contract via the Pretium Framework, for the
provision of vehicles to the Housing Department.  The contract will include provision of vehicles,
livery, racking, servicing and maintenance.  The contract will be incepted as soon as allowable
and will run for three years. 
 
2.   
This report seeks contract award approval to award
this contract to the first placed bidder- Northgate Vehicle Hire
Ltd.

 
3.   
To note that this is a supply contract based on the
need of the in-house service team as it develops over the financial
year.  The cost of the contract will not
exceed the estimated value of £450,000 for the full 36-month
period.

 

Reasons for the decision

Hammersmith and Fulham
Council has a responsibility in its capacity as a social landlord
to carry out repair works to its property portfolio.  Vehicles are required to ensure the in-house
service delivery team members can travel throughout the borough
with the correct levels of supplies, tools and
materials.
 
This decision is required to ensure that the
in-house delivery team will have the appropriate resources to carry
out their duties for the consecutive 36-month period.  This is the most effective way to enable the
necessary work to be undertake expeditiously and
competently.
 
 

Alternative options considered

A competitive tender process could be carried out
to identify alternative suppliers, however doing so would delay the
ongoing delivery of the service which is urgent. It is considered
that there isn’t sufficient time to carry out a mini
competition from an approved framework.
 
The recommended option is to direct award via an
approved framework agreement such as Pretium, ensuring thus
expediency and the assurance of quality and best value based on
assessed suppliers.