Purpose

This report request to
procure two lots as follows:

 

1)     
The provision of
multi-disciplinary services at Swan Court/Ravensworth Court and
Arthur Henderson House/William Banfield House.  The value is
estimated at £262,320. 

2)   
The provision of multidisciplinay services at West Kensington and Lytton estates.  The
value is estimated at
£417,860. ‘ 

Decision

That the Executive Director of
Finance and Corporate Services, in consultation with the Cabinet
Member for Housing and Homelessness:
 

Notes that Appendix 1
of this report is currently exempt from disclosure on the grounds
that it contains information relating to the financial or business
affairs of a particular person (including the authority holding
that information) under paragraph 3 of Schedule 12A of the Local
Government Act 1972, and in all the circumstances of the case, the
public interest in maintaining the exemption outweighs the public
interest in disclosing the information.

 

Approves the
procurement strategy proposing the use of the ‘Consultancy Services
Framework Agreement’ award procedure for the
provision of multi-disciplinary services to enable the delivery of
projects outlined in Appendix 1. The estimated values of each
commission is included in Appendix 1.
The commissions are expected to start in July 2024 and conclude
after approximately 3 years depending on the completion of the
relevant works contracts.

 

Approves the award of a contract
to Keegans Limited, ranked first under the Council’s
‘Consultancy Services Framework Agreement’ award
procedure, to provide multi-disciplinary services for proposed
schemes at Swan Court/Ravensworth Court and Arthur Henderson
House/William Banfield House as detailed in Appendix 1.  The value is estimated at
£262,320.  Although Keegans are
ranked first they have agreed to progress the Swan Court and
associated properties project and step aside from supporting the
Lytton Estate project. 

 

Approves the award of
a contract to Pellings LLP, ranked
second under the Council’s ‘Consultancy
Services Framework Agreement’ award procedure, to
provide multi-disciplinary services for proposed schemes at West
Kensington and Lytton estates as detailed in Appendix
1.  The value is estimated at
£417,860.

 

Notes that the
estimated fees detailed in Appendix 1 will be recalculated based on
the total contract value and service proposal for each project and
will be detailed in individual works contract award
reports.

 

Reasons for the decision

This procurement strategy is submitted for
approval by Cabinet in accordance with paragraph 18 of Contract
Standing Orders (`CSOs`).

 

Approval of the strategy will allow officers to
initiate and develop specific refurbishment schemes and continue to
deliver on the aims of the 12-year investment plan.

 

Alternative options considered

Option 1 – Do Nothing.
Option 2 – Carry out a mini-competition
exercise for each proposed contract.
Option 3 – Use the Council’s
‘Consultancy Services Framework
Agreement’ direct award procedure and appoint two
multi-disciplinary consultants ranked highest in terms of quality
and cost. This Framework has a direct award option that has ranked
bidders on a cost/quality competition. Therefore, direct awarding
to the highest ranked bidders (Keegans and Pellings) should represent value-for-money and
allow schemes to be developed at pace.