Purpose

We recently undertook a procurement for a
repairs contractor for the central and northern patches. We have
identified the preferred bidder and seek to enter into a contract
with them on the 01st of October 2024.

We also seek to mutually terminate the contracts for the central
and northern patches with our existing term-service contractor with
effect from the 30th of September 2024.

Decision

To approve the
contract award of a repairs contract to Wates Property Services
Ltd. This will be a three-year contract with a value of up to
£28.43m. Contract commencement will be for Tuesday, 1 October
2024.

 

To approve that the
Strategic Director of Finance and Corporate Services, in
consultation with the Assistant Director of Legal Services and the
Assistant Director of Repairs be authorised to enter into
agreements as necessary to bring the decisions in this report into
effect.

 

To approve the
termination of the contracts (Lot 1 and Lot 2) Morgan Sindall
responsive repairs contract on 30 September 2024.

 
Information to note
 

Attached in
Appendix 3 is the outcome of the procurement process which
is not for publication as it contains information relating to the
financial or business affairs of any person (including the
authority holding that information) as set out in paragraph 3 of
Schedule 12A of the Local Government Act 1972 (as
amended).

 

The proposed contract
to Wates Property Services Ltd is a value and time limited award to
support the delivery of good quality repairs, voids and maintenance
services for our HRA housing stock until 2027.

 

It must be noted that
no aged work in progress (WIP) or historical jobs will be passed
over to Wates Property Services Ltd on 1 October 2024 and new
repairs only will be issued.

 

Reasons for the decision

To continue sustained
improvement of responsive repairs, relating to general repairs,
disrepair, and void works. This will offer stability to our
residents and our homes.

 

To control the costs
of the service through commercially astute application of contracts
and negotiated agreements with contractors.

 

Alternative options considered

There were a range of
procurement options available to procure providers of these works.
They were as follows:

·        
Competitive tender

·        
Mini competition from a suitable framework or
Dynamic Purchasing System (DPS) - preferred

·        
Direct award from a suitable framework