Content

DECLARATIONS OF
INTEREST MADE FOR ITEM:
 
None
 
RESOLVED:
 
That Cabinet:
 

Approved, pursuant to
Council’s Contract Standing order (CSO) 8.01 (use of Council
Dynamic Purchasing system), CSO 2.01.1C ( Cabinet approve awards of
Contract valued at £500,000 or more) the award of a contract
for the provision of Electrical Security Assets Management to
Tenderer A (Identified in Part B exempt Part of this report),
across the Council’s housing stock, for a duration of five
years plus two optional one-year extensions (5 + 1 + 1) at an
aggregated value of £8.6 million starting from September 2025
(5-year contract term valued at £6,147,068).

 
Reasons for
decision
 
This procurement is a strategic priority for
the Council. It ensures the continued maintenance and modernisation
of existing door entry and access control systems across our
housing stock. The contract will also mitigate immediate
infrastructure risks posed by the national withdrawal of 3G
services, which currently support many of these systems. In
addition, it includes the ongoing servicing and maintenance of the
IRS and CCTV infrastructure.
Future-Proofing Access Control Infrastructure
is essential given that many of the council’s current systems
rely on 3G-enabled SIMs, which will become obsolete with the
planned disconnection of 3G networks. This contract will enable the
transition to cloud-based access control systems using modern
5G-compatible technology. The appointed contractor will deliver the
required upgrades to ensure continued functionality and improved
digital security across multiple housing sites.
 
Preventing Service Failures and Resident
Impact is a key outcome of this award as failure to act now will
lead to widespread system outages, with potential security breaches
and disruptions to residents’ access. Approval of this
contract will mitigate risks to tenant safety, reduce complaints,
and uphold the council’s statutory housing
responsibilities.
 
Delivering Value Through Proactive Investment
will result from awarding this contract which represents a
proactive approach that avoids high-cost emergency interventions.
It enables planned implementation and long-term cost savings.
Additionally, the new solution offers scalability, remote
management capabilities, and alignment with national digital
infrastructure standards.
         
 
Alternative options
considered
 
Do Nothing – This is not possible as the
lack of a contractor coinciding with the disconnection of 3G
networks would result in widespread failures across
Haringey’s access control systems, leading to security risks,
resident complaints, and costly emergency interventions. 
 
Carry out the work through in-house resources.
This is not possible as our in-house teams do not have suitably
trained and certified operatives. The timescales required to
recruit and train operatives would result in the same outcome as
set out in 5.1 above.
 
Use our existing contracts or contractors.
This is not possible because current contracts have expired or
reached extension limits. A new contract ensures compliance and
value for money following a competitive tender process.