Content

Set out below is a summary of the decisions
taken at the Cabinet Member Signing held on Wednesday, 5 November
2025.
 
If you have any queries about any matters
referred to in this decision sheet please contact Richard Plummer,
Committees Manager
 
6. THE EXTENSION OF
THE CCTV MAINTENANCE CONTRACT
 
Declarations of
Interest for this Item:
 
None
 
RESOLVED:
 
For Cabinet, pursuant to Contract Standing
Order (CSO) 18.02.2 and CSO 2.01(d) to approve the extension of the
contract for the provision of maintenance services to TYCO Fire
& Integrated Solutions (UK) Limited t/a TYCO Integrated Fire
& Security [TYCO] for one year from the 1 December 2025 to 30
November 2026 up to the value of £900k bringing the total
value of the contract to £2,736,668. A recharge will be
calculated subject to the number of cameras and proportionality of
associated costs. apportioned, between the parking service and
community safety. Last year 25% of costs were recharged to
Community Safety account.
 
Reasons for
decision
 
The contract for the maintenance of the
Council’s CCTV Equipment awarded to TYCO Fire &
Integrated Solutions (UK) Limited t/a TYCO Integrated Fire &
Security [TYCO) will end on 30th November 2025.
 
The Council allocated funding for a new
purpose-built CCTV control room and the upgrade and expansion of
CCTV cameras in 2021 This resulted in the award of a separate
contract for the provision of CCTV control room equipment and
cameras. A decision was taken at that time to tender those services
separately, to ensure more competition and offer a wider range of
suppliers the opportunity to submit tendered bids. This contract
was awarded for a period of 5 year and comes to an end in February
2027.
 
Tendering for one integrated contract for the
supply and maintenance of CCTV equipment is the option preferred to
ensure efficiencies and value for money.
 
The extension of this contract is therefore
required to ensure service maintenance continuity, while we align
the expiry of both contracts as closely as possible
 
Alternative options
considered
 
Doing nothing – Not having a CCTV
maintenance contract runs the risk of infrastructure failure and
loss of CCTV capability. Risks associated with failure include loss
of public and key stakeholders’ confidence, increased crime
and disorder, failures in traffic management and loss of related
income.
 
Re-procure the contract now – As
the current contract is due to expire on 30th November 2025, this
option would result in a period where the Council would not be able
to maintain its CCTV infrastructure. The risks associated are the
same as those set out above under the ‘Do Nothing’
option. It will also undermine the desire to bring the supply and
maintenance of CCTV equipment under one contractual
arrangement.