Content

Approves the implementation of Contract
Standing Order (CSO)18.03.3, 18.02.03 and 2.05.1(n) in order to
extend Max Fordham’s appointment value of £129,100 (exc
VAT) by the value of £28,575 (exc VAT) totalling a revised
fee of £157,675 (exc VAT).

Reasons for the decision

Max Fordham have provided Mechanical &
Electrical (M&E) engineering services on the project to RIBA
Stage 3 on the Mallard Place project and are currently appointed
through to the end of RIBA Stage 3 and planning submission.
Extending Max Fordham’s contract to cover work to a RIBA
Stage 3+ will assist the project with the unforeseen concerns
around the Building Safety Act Gateway 2 (GW2) submission and the
current delays nationally with these GW2 applications getting
approved. A Stage 3+ appointment for Max Fordham will assist in
achieving more robust M&E plans, materials and equipment
schedules and an explanation of the contractors’ duties
especially in relation to developing performance specified items
and the level of detail we require them to produce for their Stage
4 and 5 designs, which will assist in de-risking the design ahead
of submission for GW2
The benefit to the Mallard Place of the Stage 3+ appointment is
also to assist in de-risking the design for the potential
contractors, which could potentially yield much lower design
associated costs in the tenders as well as improving the chances of
receiving viable tenders for the works contract.

Alternative options considered

The Council may choose not to appoint Max
Fordham for M&E engineering services to RIBA Stage 3+, but this
could cause an impact on the amount of viable tenders received, as
well as higher tender prices that may cause an impact on the
viability of the scheme.