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DECLARATIONS OF
INTEREST MADE FOR THIS ITEM:
 
None
 
RESOLVED:
 
That the Cabinet Member for Housing &
Planning and Deputy Leader:
 

1.   
Pursuant to Council’s Contract Standing Order (CSO) 8.01 (use
of Council Dynamic Purchasing System) and CSO 2.01(C) (Cabinet
approved awards of contracts valued at £500,000 or more),
approved the award of a contract to Tenderer A (for asbestos
services including asbestos surveying, bulk sampling and air
monitoring for the sum of £1,815,540.00, plus additional
costs in relation to project-specific services for surveying,
sampling and air monitoring, for a duration of up to four years
from the commencement of the contract.

2.   
Approved the delegation of expenditure of the additional sums in
relation to project-specific work under the contract, identified
through surveys, to the Assistant Director of Repairs &
Compliance in consultation with the Head of Finance as set out in
the exempt part of the report.

3.   
Pursuant to Council’s CSO 16.04, approved the issue of a
letter of intent to the preferred contractor. This was for an
amount up to, but not exceeding, £181,554.00, representing
10% of the surveying contract sum. This enabled mobilisation of the
contract to be completed while the contract particulars were
finalised.
 
Reasons for
decision
 
Haringey Council had an obligation to comply
with the Health and Safety at Work Act 1974 and all regulations
that sit beneath it, such as The Control of Asbestos Regulation
2012. Due to these obligations, it was not possible to accommodate
a break in the service provision for asbestos surveying and
associated services. This was to ensure residents and other
building users or visitors remained safe in relation to the
existence and risks regarding asbestos.
It was therefore crucial that this contract
was awarded to facilitate a seamless changeover between the old and
new contracts by the end of December 2025.
 
Alternative options
considered
 
Do nothing – This was not an option as
it would have meant the Council was not able to deliver statutory
services in accordance with current Health and Safety
legislation.
Carry out the work through in-house resources
– The Council was unable to deliver these works in-house due
to a lack of suitably trained and certified operatives. There were
not enough operatives, and the timescales required to recruit and
train them would have resulted in the same outcome as set out
above. Haringey Council did not carry out asbestos works in-house
due to the insurance premiums associated with such works. Given the
resourcing, necessary accreditations, training, consumables and
general overheads involved in such a division, this was not seen as
a viable option.
Use existing contracts or contractors –
Current contracts had expired or reached extension limits. A new
contract ensured compliance and up-to-date pricing.