Content

DECLARATIONS OF
INTEREST RELATED TO THIS ITEM:
 
None
 
RESOLVED:
 
That the Cabinet Member for Housing and
Planning (Deputy Leader):
 

1.   
Approved the award of a contract to Tenderer?A in the sum of
£3,600,817.13. Details of Tenderer?A were set out in
Appendix?A (Exempt Report). The contract was awarded for a period
of 12?months, commencing in April?2026 and concluding in
March?2027. Financial completion of the scheme was expected by
August?2027.

2.   
Approved the expenditure of the sums set out in Appendix?A (Exempt
Report).

3.   
In line with Contract Standing Order?16.04, approved the issuance
of a Letter of Intent for the value of £360,000. The Letter
of Intent enabled the contractor to begin the project by placing
orders with their supply chain prior to the execution of a formal
contract.
 
Reasons for
decision
 
Tenderer?A submitted the most advantageous
tender, offering the optimal balance of price and quality. The
bidder achieved a score of 97.75% out of 100%, securing the highest
overall ranking.
 
Alternative options
considered
 
Asset Management considered postponing the
works until the Partnering Contractors had been appointed. However,
as most rooms within the hostels were vacant and awaiting
refurbishment, and given the urgent need
to upgrade the properties so the Council could maximise income
generation, it was concluded that a standalone procurement route
was required. This approach allowed the hostels to be brought back
into use without further delay.