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DECLARATIONS OF INTEREST RELATING TO THIS ITEM:
 
None
 

RESOLVED:
 
That Cabinet:
 
1.   
Approved, subject to the 30?day Section?20 consultation with
leaseholders and the 10?day standstill period (which could run
concurrently), the award of the contract to Bidder?B (the Preferred
Bidder) named in the exempt portion of the report, in accordance
with CSO?2.01(c). The contract value was £230,358,134,
commencing on 17?April?2027 for an initial period of eight years,
with the option to extend for a further eight years in
aggregate.

2.   
Approved that the results of the leaseholder consultation would be
considered through a further report to the Cabinet Member for
Housing and Planning.
 

Reasons for decision:

 
As a Waste Collection
Authority, the Council had a statutory duty to collect waste and
recycling from all households within the borough, and to keep
public spaces clean and free of litter. Awarding the contract
enabled the Council to continue fulfilling this duty for the
subsequent eight?year period.
 
The Preferred Bidder
had submitted the most economically advantageous tender following
evaluation of both price and quality, achieving the highest overall
score.
 
The Preferred Bidder
committed to delivering service standards that exceeded the
Council’s minimum requirements in several areas, improving
service outcomes for residents and supporting the Council in
meeting its wider objectives.
 
All bidders engaged
with the Council through a Competitive Dialogue process, enabling
them to refine and improve their solutions. The Preferred
Bidder’s final solution was assessed as capable of meeting
the Council’s needs most effectively.
 
The contract would
deliver significant additional benefits, including reduced vehicle
emissions, enhanced contract?management arrangements, increased
recycling initiatives, and innovative IT solutions such as on?board
weighing. The new service model was aligned with the statutory
requirements of the Environment Act and Extended Producer
Responsibility (EPR) regulations, including the introduction of
180?litre wheeled containers for non?recyclable waste and the
expansion of food?waste collections to all residents.
 

 

Alternative options considered:

 
The option of doing
nothing and allowing the current contract to expire on
16?April?2027 with no alternative arrangements in place was
rejected, as the Council would have been unable to fulfil its
statutory duties.
All other
options—including extending the current arrangements for a
further five years or in?sourcing services—had been
discounted in the October?2024 Cabinet report. The Waste Services
Review concluded that procuring a new contract offered the best
value for the Council. Having reviewed the outcomes of the Waste
Services Review alongside the solution offered by the Preferred
Bidder, awarding the contract remained the best?value option while
ensuring compliance with new statutory requirements arising from
the Environment Act.