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DECLARATIONS OF INTEREST RELATING TO THIS ITEM:
 
None
 

RESOLVED:
 
That Cabinet:
 
1.   
Approved the award of a contract for Domestic East (Lot?1) to
Bidder?A in accordance with Contract Standing Order (CSO)?8.01 and
CSO?2.01(c), based on the scores shown in Table?1 of the report and
with further detailed commercial information set out in the exempt
section of the report.

2.   
Approved the award of a contract for Domestic West (Lot?2) to
Bidder?B in accordance with Contract Standing Order (CSO)?8.01 and
CSO?2.01(c), based on the scores shown in Table?1 of the report and
with further detailed commercial information set out in the exempt
section of the report.
 

Reasons for decision

The decision ensured
compliance with Statutory Regulation?36 (Duties of Landlords) under
the Gas Safety (Installation & Use) Regulations and other
applicable regulations, and supported minimal disruption, maximum
safety, and the provision of sustainable homes for Council
residents.

Heating servicing,
repairs, maintenance, and installations were critical to
maintaining safety across the Council’s housing stock. The
service area covered approximately 14,000 homes with various
appliances supplying heat and hot water to tenants across the
borough. Most systems and appliances were gas?fired, although the
service also included solid?fuel and other non?electric heating
types. Electric heating was maintained separately by
Haringey’s Repairs Service.

The existing heating
contracts for servicing and maintenance were approaching the end of
their five?year duration (two initial years plus up to three
one?year extensions). One contract also included communal boiler
servicing and maintenance. As all available extensions had been
exhausted, the contracts required re?tendering and the award of two
new contracts.
Budget provision for
the contracts was contained within the current Housing Revenue
Account Medium?Term Financial Strategy (HRA MTFS).
 

Alternative options considered

Do nothing
This option was not viable due to residents’ needs and the
Council’s statutory health and safety obligations.
 
Continue with the
current contract
This option was rejected because the contract period and value had
been fully exhausted, including all possible extensions. The
Council was also required to demonstrate value for money, regularly
review service provision, and comply with procurement rules.
 
Deliver the works
in?house
This option was discounted because the Council did not currently
have the required internal capacity or specialist expertise to
deliver the works in?house. Although in?sourcing would continue to
be considered as part of the Council’s wider agenda,
substantial investment, time, and resources would be required to
determine whether an in?house model would be viable in terms of
cost and risk.