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RESOLVED:
 
Mayor and Cabinet:
 
Procurement 1 - Waste
Transfer Site.
 

•        
Approved the procurement and award
of a combined contract of an external provider to deliver the waste
transfer station service with an estimated total value of
£1.1 million. The combined contract will comprise:
 

•        
A 1-year contract for the disposal
of waste from the Household Waste Recycling Centre (HWRC),
commencing 1st May 2026, with the option to extend for up to a
further 1 year at the Council’s discretion, at a value of up
to £360,000 per annum; and

•        
A 2-year contract for the disposal
of waste collected from fly-tipping and bulky waste, also
commencing 1st May 2026, with the option to extend for up to a
further 2 years at the Council’s discretion, at a value of up
to £978,600 per annum.
 

•        
Delegated authority to the
Executive Director of Place (in consultation with Director of Law
and Corporate Governance and the Director of Public Realm) to
select the preferred service provider in accordance with the
selection and award criteria published in the tender documentation
and agree to enter into the final form of contract.
 
Procurement 2 - Fleet
Strategy
 

•        
Approved the procurement and award
of a Council-wide fleet contract with a total value of £21.5
million over a five-year period, using The Procurement Partnership
Ltd (TPPL) framework agreement. This approach will ensure that
fleet requirements across all Council services are met in a
coordinated, cost-effective, and compliant manner, supporting both
operational efficiency and the Council’s sustainability
objectives. The total value includes a single purchase in year six
of £214,123 for plant equipment for Parks & Open Spaces,
which has been incorporated into the overall contract value to
maintain transparency and continuity in fleet planning.
 

•        
Approved a leasing arrangement via
the same framework. This would allow the Council to lease new
vehicles ensuring continuity of service while the full procurement
process is completed. This arrangement will maintain continuity of
service while the longer-term procurement process for purchasing
vehicles is completed. It will also help mitigate the impact of
extended lead times for Refuse Collection Vehicles (RCVs) and other
fleet assets.
 

•        
Delegated authority to the
Executive Director of Place (in consultation with Director of Law
and Corporate Governance and the Director of Public Realm) to
select the preferred service provider in accordance with the
selection and award criteria published in the tender documentation
and agree to enter into the final form of contract.