Decision

RESOLVED:

Mayor and Cabinet

•         Approved officers to undertake a multi-lot procurement exercise to find suitable contractors to deliver works as follows

Lot 1 – Repairs and Out of Hours – for the delivery of repair works including out of hours’ repairs and the out of hours’ contact centre. The estimated value is £19m for an initial term of three years with the option to extend by up to two further periods of one year each. It is proposed that this lot be awarded to a single supplier.

Lot 2 – Voids – for the delivery of void property works. The estimated value of this lot is £35.5m for an initial term of three years, with the option to extend for up to two further periods of one year each. It is proposed that this lot be awarded to multiple contractors to support efficient service delivery and ensure adequate market capacity.

Lot 3 – Damp and Mould – for the delivery of damp and mould works and ensuring compliance with Awaab’s Law requirements. The estimated value is £7m for an initial term of three years with the option to extend by up to two further periods of one year each. It is proposed that this lot be awarded to multiple contractors to support efficient service delivery and ensure adequate market capacity.

Lot 4 – Disrepair – for the delivery of disrepair works and ensuring compliance with regulations. The estimated value is £9m for an initial term of three years with the option to extend by up to two further periods of one year each. It is proposed that this lot be awarded to multiple contractors to support efficient service delivery and ensure adequate market capacity.

Lot 5 – Complex and Cyclical Works – for the delivery of complex planned maintenance and cyclical investment works across the Council's housing stock and related assets. The estimated value of this lot is £12.5m for an initial term of three years, with the option to extend by up to two further periods of one year each.

This service stream will include, but not be limited to:

• Window and door replacement works;

• Associated structural and building fabric works;

• Planned refurbishment and renewal works;

• Roofing/scaffold repair and replacement;

• Other complex capital and investment work as required by the Council.

It is proposed that this lot be awarded to multiple contractors to support efficient service delivery and ensure adequate market capacity.

The Council intends to appoint suitably qualified contractors to deliver these works, ensuring the necessary technical expertise, capacity and flexibility to support the Council's asset management and investment objectives throughout the contract term.

•         Approved the award of the contracts as set out above and, provided that the contract values are within the parameters set out, delegated authority to the Executive Director of Housing, in consultation with the Director of Law and Corporate Governance and the Head of Repairs, to:

• determine the successful tenderers;

• award the contracts;

• finalise the terms of the contracts; and

• enter and execute all associated contractual documentation.