Purpose

To approve an increase in the organisation’s casual car mileage reimbursement rates which are currently 46.9ppm for employees and authorised volunteers using their private vehicles for approved business travel, to His Majesty’s Revenue and Customs (HMRC) rate of 55.0ppm up to first 10,000 miles. The revised rates will take effect from 1st April 2026 and will replace the existing mileage rates. Backdated payments will be made to those who have claimed car mileage against the existing rates since 1st April 2026

Decision

To approve a change in the council’s policy to pay the current casual HMRC mileage rate, and to backdate this policy change to 1st April 2026, and to make the submission of a VAT receipt with all mileage claims a mandatory requirement.