Decision

Decision
 
For the reasons set
out in the report and its appendices Cabinet RESOLVED to Agree:
 
i) 
Entering into a partnership agreement with
LBR and LBWF for the purposes of carrying out a joint procurement
to engage a charge point operator (CPO) or multiple operators to
install a minimum of 1,375 EV chargers across Partnership 8 partly
funded with the LEVI grant funding. Of these, a minimum of 875 EV
chargers are planned for installation across Newham;
ii) 
Establishing a social value matrix for this
contract, focused on supporting and safeguarding residents of
Partnership 8 with the objective of also contributing to the
delivery of a Fairer Newham. The value of the CPO(s)' social value
commitment to each council will be proportional to the level of
investment in each local authority's area;
iii) 
Commencingthe procurement process, with LBWF
acting as lead contracting authority, to engage a charge point
operator (CPO), or operators, to install a minimum of 1,375 EV
chargers across Partnership 8 partly funded with the LEVI grant
funding, and to maintain and manage the EV chargers for a 15-year
contract period with a possible extension of 1 year, as recommended
by DfT. The value of the contract is estimated at £19,312,500
in upfront capital costs;
iv) 
The evaluationof tender submissions based on
60% quality (including 10% social value) and 40% price. In line
with the Heads of Terms of the LEVI grant funding, when assessing
the price element, partnership 8 will prioritise capital investment
and the tenderer's capacity to fund at least 78% of the initial
capital outlay. The potential revenue sharing proposals and initial
tariffs will be considered, albeit to a lesser extent. The
evaluation criteria will be specified in the tender documents;
and
v) 
The delegationof authority to the Corporate
Director for Environment and Sustainable Transport to negotiate and
agree subsequent details of the scheme with LBR and LBWF.
vi) 
To note that Partnership 8, which comprises LB Newham, LBR and
LNWF, secured £4,327,000 grant funding from DfT’s LEVI
scheme to deliver a minimum of 1,375 EV chargers across Partnership
8. Of these, a minimum of 875 EV chargers are planned for
installation across Newham; and
vii) 
to note that the decision on contract award will be presented to
Cabinet for approval following the conclusion of the tender
evaluation process.
 
Alternatives
Considered
 
Partnership 8 considered three other options as
follows:
 
 
a) 
Do-nothing. This option would present a lost
opportunity for Partnership 8 and Newham residents. Therefore, it
is not recommended.
b) 
Varying an existing contract and undertaking direct
award – The option to vary one of the existing
contracts at Newham, LBR or LBWF and undertaking a direct award was
also considered. However, due to the value of the works (at
approximately £19,312,500) the Public Contracts Regulations
2015 will not permit such a variation. Therefore, this was not
progressed.
c) 
Dynamic Purchasing System (DPS) –
Procuring the contract through a DPS has been deemed not a best fit
for a complex, long-term concession contract like the one required
for EV chargers.