Purpose

This report is the pre procurement report for
the Department of Education (DfE)
Capital condition programme.
 
Every year the council receive grant funding
from the (DfE) to carry out condition
works to the council’s maintained school`s.
This work consist
of various mechanical, electrical and building works.  Most of these are to upgrade existing buildings,
including rewiring, boiler replacements, heating and water pipework
replacement, roof replacements, window replacements, external
structural works and playground reconstruction
 
A proposed programme of works has been
identified for 2025/2026 plus provisional programmes for the
subsequent two years. This can assist schools with an indication of
when projects may take place, subject to the level of funding that
may be available at that time.
The programme may change depending on the
financial allocation we receive from the DfE and if other urgent works at a school are
identified. 

Decision

Decision
 
For the reasons set
out in the report and its appendices Cabinet RESOLVED to Agree
to:
 

i) 
The procurement of the proposed capital condition programme for
2025/2026 for the Council`s maintained schools with respect to the
projects in Appendix 1 up to an aggregate investment of
£3.55m.

 

ii) 
The contingency of £300,000, which is included within the
aggregate investment as a general contingency for the whole
programme.

 

iii) 
Approve that, if the DfE funding allocated to the Council for the
programme is less than £3.55m, the shortfall between the
level of DfE funding and the cost of the programme be met out of
the Corporate New Additions capital budget, subject to a maximum of
£1m. In the event the shortfall is more than £1m, the
programme will be reduced in scope in order to limit the level of
capital investment by the Council to a maximum of £1m.

 

iv) 
Delegate authority to the Director of Education in consultation
with the Director of Property and Lead Member for Children Services
and Education, to extend the scope of the programme in the event
the Council receives an allocation of capital funding from the DfE
in excess of £3.55m, subject to the total cost not exceeding
the level of DfE funding.
 

v) 
Delegate authority to the Director of Education in consultation
with the Director of Property to vary the scope of individual
projects and to substitute projects in response to changes in
priorities, extensions or variations, to be limited to the total
amount of the overall budget for the programme.
 
Alternatives
Considered
 

a) 
The projects identified in this report are those considered as
being of a priority due to age and or potential failure that could
impact on educational delivery at a school or have Health and
Safety implications. Therefore, there is no real alternative other
than replace the particular building element which has effectively
reached the end of life.

b) 
The DfE funding is specifically provided for LA’s to
undertake a regular programme of capital planned condition works
each year to maintain and enhance the facility and contribute to
the educational achievements obtained.