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RESOLVED: That Full Council

(1)  
Approved the proposed amendments to the Planning Control
Committee’s Terms of Reference as per 8.1 of this report,
with the deletion of the word “Ward”, in lines 2 and 11
of the proposed changes to section 8.4.5(c)(iii) of the Planning
Control Committee’s Terms of Reference.
 

(2)  
Approved the removal of Appendices 1-2 to Section 8 of the
Constitution.

(3)  
Agreed the proposed Procedure for Speaking at the
Planning Control Committee (Appendix A), with the replacement of
the words “Ward Member with Member” in paragraphs 1.5,
and with the deletion of paragraph 1.9.

(4)  
Agreed to the principle, that if the Procedure at
2.2 required further amendment, that the Monitoring Officer may do
so in consultation with the Chair and Vice Chair of Planning
Control Committee, and the Group Leaders, including changes
to 6.1 and 6.2 to make them conform with the procedure as amended
in 8.4.5 (c)(iii).

 
(4)
A)   Whilst this is not a formal
resolution, the following should be taken into
account by the Monitoring Officer, in finalising the
Procedure, in respect of section 1.5 to 1.8 be amended as
follows:

(i)            
Section 1.5, bullet points 1 and 3:
 
“Objectors”
Group – a maximum of 3 persons against approval of the
application, the speaking time will be allocated on a
first-come-first-served basis, and the right to address the
Committee is confined to persons who have previously made written
representations on the application (either as an individual or as
part of a consulted group during the consultation). 
 
“Supporters”
Group – a maximum of 3 persons in favour of approval of the
application and the right to address the Committee is confined to
persons who have previously made written representations on the
application (either as an individual or as part of a consulted
groups during the consultation).
 

(ii)           
Section 1.6 
 
In the case of
“Objectors” and “Supporters”, no more than
three people may speak on an application.
 

(iii)          
Section 1.7
 
In the case of
“Objectors” and “Supporters” the time
allocated to each speaker is 3 minutes, however, should there be
only one objector or support the time allocated to each speaker is
5 minutes. This time limit is strictly adhered to.
 

(iv)          
Section 1.8
 
In the case of a Major
application or being of significant public interest, the Chair may
agree to extend the speaking time allocated to each
“group”. Any request to extend the speaking time should
be made to the Chair in writing by 5pm, three clear working days
prior to the meeting date. The Committee, Member & Scrutiny
Team will be advised/ and then advise all registered speakers of
the extension. Any agreed extension of time shall be offered to all
registered speakers.
 

(5)  
Approved the amendments detailed in 8.6 regarding delegations to
attest the affixing of the Council’s Common Seal.
 
REASON FOR
DECISIONS: Recommendations 2.1-2.3 are to deal with a
number of situations that have arisen over the last year (or so).
Recommendation 2.3-2.4 allows for greater flexibility to update a
Council Procedure, rather than making this a Constitutional matter,
when amendments are required. Recommendation 2.5 is for practical
resource reasons for attesting/ sealing documents.