Purpose

Adoption of a Corporate Fuel Card Policy and
Procurement of a Fuel Card Provider

Content

RESOLVED

KEY DECISION

 
That
the Executive:

 
a)            
Authorised procurement for purchase of
fuel via Fuel Cards, subject to the outcome of reviewing the use of
the Council’s existing General Purchase Card
system.

 
b)            
Delegated authority to procure and sign
the necessary contracts to the Executive Member for
Highways, Travel and
Assetsin consultation with
the Assistant Director for Assets
and Environment.

 

c)            
Adopted the Fuel Card Policy in Appendix A to
the report.

 

 

Reason for Recommendation: The reason for
the recommendations is that it will ensure the most cost-effective
approach for the purchase of essential fuel via a fuel card
provider and ensure the authority is compliant with its obligations
under the Public Contracts Regulations 2015, and its own
procurement rules.

 
It has
been a recommendation of the Council’s Internal Auditor to
introduce a corporate fuel policy to provide a sound basis on which
corporate fuel cards are to be used and accounted for.

 
Alternative Options Considered:
The
Council has limited other options but to reprocure fuel cards to
operate its fleet. Whilst the Council
does operate a bulk fuel supply to operate part of the fleet, this
is not appropriate for all vehicles given the proximity to those
supplies and the vehicles operating base. Therefore, access to
forecourt supplies is vital.