Purpose

To seek permission to progress with procurement of over contract over £500k per annum

Decision

RESOLVED

KEY DECISION

That the Executive:

a)        Authorised the procurement of a supply contract to ensure uninterrupted provision of fuel, to service the requirements of the Council’s fleet operations.

b)        Delegated authority to procure, enter into a contract with the chosen procured supplier and sign the necessary contracts to the Assistant Director for Assets and Environment in consultation with the Executive Member for Assets, Waste and Environmental Services.

Reason for Recommendations - The cost-effective supply of bulk fuel requirements will ensure continuity of service provision across multiple service areas, mitigating risks to the supply and availability of fuel for key Council activities, providing fuel for emergency situations and the servicing of Council buildings in times of need. The completion of a full procurement exercise will further ensure the Authority is compliant with its obligations under the Procurement Act 2023 and Procurement.

Alternative Options Considered - The Council could rely solely on the supply of fuel from standard commercial filling stations where fluctuations in the market price are passed on immediately, which may further impact budgets.