Purpose

To consider approval of the procurement of new
hardware devices, suitable for staff and Member’s daily
needs, and compatible with a Microsoft Windows 11 upgrade

Content

RESOLVED
 
KEY DECISION
 
That the Executive:
 

Approved the commencement of the procurement process to purchase
and implement new end user computer devices for staff and elected
members at the Council who are eligible for a replacement
device.

 

Delegated authority to the Executive Member for Finance and
Transformation, in consultation with the Assistant Chief Executive,
to take any further decisions and actions required to conclude this
procurement, implement the proposals and deliver this
project. This includes, but is not limited to, awarding and
entering into a contract for the supply of new end user computer
devices.

 
 
Reasons for Recommendation:
 

a)   
Ensure compliance with Contract Procedure Rules for
the procurement of goods and services over the £500,000
threshold which are considered a Council Key Decision.

b)   
Ensure the Council’s IT operations remain fit
for purpose now and in the future.

c)   
Provide greater business continuity for the access
of systems and services for the delivery of council
services.

d)   
Build a solid foundation for future improvement by
upgrading technology infrastructure and harmonising the devices
used by the Council.

e)   
Support the Council’s One Council Programme,
facilitating streamlined operations and collaboration.

f)     
Harmonise and unify the way that the Council’s
IT user’s work, including connecting to one single council IT
network domain.

g)   
Get the best outcome for the investments that are
being made across the Council in its technology and digital
estate.

h)   
Positively contribute to the Council’s Carbon
Management Plan by investing in new technology that is likely to
increase energy efficiency.

i)     
Remove complicated and aging technical legacy
arrangements and associated implementations.

j)     
Reduce the support and technical costs that come
with managing complex multiple networks for technology at the
Council.
 
Alternative Options Considered:  An option to do nothing or delay the upgrade of
devices was not deemed to be viable. 
This is due to the fact that much of the Council’s ICT estate
will be beyond its effective life span. This will affect the
security of the Council’s estate and the ability of the
Council to provide continuity of service to customers.