Purpose

To approve the procurement of Microsoft
Licensing Renewal.

Decision

RESOLVED – that the Executive:

 
(i)            
Note the importance of the proposed expenditure to the
operational delivery of Reigate & Banstead Borough
Council.
(ii)          
Approve the recommended award of contract to Phoenix Software
Ltd as the Provider of Microsoft and Azure associated licences via
the CCS Technology Products and Associated Services RM6098, from 1
October 2025 – 30 September 2028, with an option to extend to
30 September 2029, at a total estimated contract value of
£0.675m (excluding VAT) and £0.810m (including VAT)
(Clerk’s note – figures in the report were amended
at Executive).
(iii)        
Delegate any minor adjustments and negotiation required
including agreed delivery of social value, to Strategic Head of
Organisation & Transformation in consultation with IT
manager.