Purpose

To approve the transfer of Section 106 Assets
from developers of Westvale Park including open space, allotments,
neighbourhood hall and play areas in Horley.

Decision

RESOLVED that
Executive –
 
(i)            
To note the assets that are being transferred to the ownership
of the Borough Council at nominal cost under the terms of a Section
106 legal agreement and Deed of Variation relating to Westvale Park
in Horley and the associated financial, operational and asset
ownership implications;
(ii)          
To authorise the Chief Finance Officer and Monitoring Officer,
in consultation with the Portfolio Holder for Finance & Assets,
to complete the conveyancing of the land and assets to the Borough
Council under the terms of the Section 106 legal agreement and Deed
of Variation relating to Westvale Park and to undertake all actions
necessary to register the assets;
(iii)        
To authorise the Chief Finance Officer to allocate Section 106
commuted sums, currently forecast to total £7 million, for
the 11 Local Areas of Play, 5 Local Equipped Areas of Play, two
Allotment sites and the Riverside Green Chain public open space, to
fund the future revenue budget cost of their management and
maintenance and future capital replacement costs;
(iv)        
To authorise the Head of Leisure & Cultural Services and the
Property Services Manager to make all necessary arrangements to
bring the assets into operational use;
(v)          
To authorise the Chief Finance Officer, Head of Place Delivery
and Property Services Manager, in consultation with the
Partnership, Shareholder and Trustee Executive Sub-Committee, to
run a process to select an organisation(s) to enter into a lease(s)
to run and/or to occupy the Neighbourhood Hall at a peppercorn
rent;
(vi)        
To authorise the Chief Finance Officer and Property Services
Manager, in consultation with the Partnership, Shareholder and
Trustee Executive Sub-Committee, to agree the terms of a disposal
of the Neighbourhood Hall, including the granting of a lease(s) at
a peppercorn rent.
(vii)       
To authorise the Chief Finance Officer and Property Services
Manager, in consultation with the Partnership, Shareholder and
Trustee Executive Sub-Committee, to agree the terms of a disposal
of space within the Neighbourhood Hall for the use of a General
Practitioner, including the granting of a lease at a peppercorn
rent.
(viii)     
To authorise the Head of Place Delivery in consultation with the
Chief Finance Officer and Property Services Manager to agree the
specifications for the Neighbourhood Hall and to authorise the
instruction and enactment of any amendments, modifications and
works to the developer’s specification as necessary and to
procure any further suppliers and or building adaptions in order to
bring it into operational use;
(ix)        
To authorise the Head of Place Delivery, the Chief Finance
Officer and Property Services Manager to allocate £0.104
million Section 106 commuted sum for the installation and
maintenance of a system of closed-circuit television for the
neighbourhood hall and its environs.
(x)          
To authorise the Head of Place Delivery, the Chief Finance
Officer and Property Services Manager to allocate the Neighbourhood
Hall section 106 contribution currently forecast to be £0.383
million to fund professional fees and/or other works to bring the
Neighbourhood Hall into operational use and for the Chief Finance
Officer and Property Services Manager to allocate the remainder of
the contribution to fund future management and maintenance costs,
including allocating a specific sum for future capital replacement
costs;
(xi)        
To authorise the Head of Place Delivery to run a procurement
process to appoint an artist(s) and to provide project resources to
work with the local community to create and install public art in
Westvale Park to be funded from £0.354 million of Section 106
funding and for the Chief Finance Officer to allocate the remainder
of the contribution to fund future management and maintenance
costs, including allocating a specific sum for future capital
replacement costs.