Content

Salford City Council – Record of
Decision
 
I City Mayor, Paul Dennett,
in exercise of the powers
contained within the Council Constitution do hereby approve:
 
·     
Façade restoration works at Eccles Library,
as detailed in the table below:

Detail
required

Answers

Title/Description of Contracted
Service/Supply/Project

Façade restoration works at Eccles
Library

Procurement Reference numbers (DN
and CR number supplied by Procurement)

DN755163/S1044

Name of Successful
Contractor

Schofield & Sons
Ltd

Supplier Registration
Number
(to be supplied by
Procurement

2459259

Proclass Classification
No.
(to be completed by
procurement)

390000

Type of
organisation
(to be supplied by
Procurement)

Private Limited
Company

Status of
Organisation
(to be supplied by
Procurement)

SME

Contract Value
(£)

£218,990.00 

Total contract value £
(including extensions)

£250,000 total project
value including fees and associated works

Contract
Duration

3 months

Contract Start
Date

31/03/2025

Contract End
Date

27/06/2025

Optional Extension Period
1

N/a

Optional Extension Period
2

N/a

Who will approve each Extension
Period?

Choose an item

Contact Officer (Name &
number)

Adam Vanden 07546 764
326

 

 

 

Lead Service
Group

Place

How the contract was
procured?
(to be supplied by
procurement)

ITT

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

Minor Building Works Framework –
Lot 1

Funding
Source

Capital Programme

Ethical Contractor (EC):
Mayor’s Employment Charter

Yes
 

EC: Committed to sign The
Mayor’s Employment Charter

No
 
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

No
 

EC: Accredited Living Wage
Employer

Yes
 

EC: Committed to becoming
Accredited Living wage Employer

N/A
 

 
The Reasons are: The works are essential repairs and
conservation works to a Grade II listed building.
 
Options considered and rejected
were: None. All procedures are
in accordance with normal contractual standing orders.
 
Assessment of Risk: High
Failure to maintain the fabric
of the building could result the closure of the
building.
 
The source of funding
is: Capital
Programme.
 
Legal Advice
obtained: When
commissioning contracts for the procurement of goods, services, or
the execution of works, the Council must comply with the Public
Contracts Regulations 2015 (PCR) and its own Contractual Standing
Orders (CSO’s), failing which a contract may be subject to
legal challenge from an aggrieved provider. CSO’s stipulate
that where a suitable framework agreement exists, this must be used
unless there is an auditable reason not to. The proposed award of
the contract follows a tender exercise by mini competition in
accordance with the Minor Building Works Framework Lot
1.
 
The Council will need
to have followed the procedure set out in the framework agreement
for mini competition to ensure that the procurement process is
compliant. Four companies from the framework suppliers submitted a
tender, and the bid has been evaluated on the most economically
advantageous tender basis in line with published procedure
resulting in the proposed award of the contract to Schofield &
Sons Ltd. The procurement procedures therefore appear robust and
complaint with the requirements of the Council’s CSO’s
and PCR.
 
Financial Advice
obtained: Submitted by:
Daniel Hillman, Senior Accountant, 19.02.2025.
The Procurement Board
report, requests approval to award the contract for the
façade restoration at Eccles Library to Schofield and Sons
limited. Following a successful tender process which was completed
by mini competition under the Minor Building Works Framework Lot
1.
 
The total project cost
of £0.250m is a contract cost of £0.219m plus surveys,
professional fees and associated costs of £0.031m.
 
The scheme is
recognised in the Place, Property Capital programme for 2025/26.
and will be funded from general unsupported borrowing which is
subject to full council approval.
 
Procurement Advice obtained: Supplied by: The Corporate
Procurement Team
The project has been
procured by the use of SCC own Minor Building Works Framework Lot 1
inviting all companies under this lot by means of mini
competition.
 
This is a complaint
route to market that conforms with Public Contract Regulations 2015
and the Council’s Contractual Standing Orders.
 
As part of the
Council’s budget challenges, the service group should
consider efficiencies, and enhanced contract management KPI’s
as part of this contract.
 
HR Advice obtained:
N/A.
 
Climate Change Implications
obtained:
No significant Climate Change
implications in this project. All projects are developed to meet or
exceed current legislation and requirements to energy efficiency
and carbon reduction targets. Projects are required to support the
Council’s objectives of becoming carbon neutral by
2038.
 
The works will be programmed to
minimise the traffic impact in the area. Any waste materials will
be removed and taken to a transfer station for systematic sorting
and recycling to ensure minimal landfill waste.
 
Sustainability plans would be
targeted to also align with opportunities to continue to deliver
social value outcomes.
 
The following documents have
been used to assist the decision process:
·     
Report to Procurement Board dated 10th
March 2025
 
Contact Officer: Adam Vanden
Telephone number: 07546764326
 
·     
This matter is not subject to consideration by
another Lead Member.
·     
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Scrutiny Panel and the
Overview and Scrutiny Board.
 
 
 

Signed:   Paul
Dennett        Dated:    10 March
2025.
           
     City
Mayor
 

FOR DEMOCRATIC SERVICES USE
ONLY:
 
*          
This decision was published on 11 March 2025.
*          
This decision will come in force at 4.00 p.m. on 18 March 2025
unless it is called-in in
accordance with the Decision Making Process Rules.