Decision

Salford City Council – Record of Decision

I City Mayor, Paul Dennett, in exercise of the powers contained within the Council Constitution do hereby approve:

·      Façade restoration works at Eccles Library, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Façade restoration works at Eccles Library

Procurement Reference numbers (DN and CR number supplied by Procurement)

DN755163/S1044

Name of Successful Contractor

Schofield & Sons Ltd

Supplier Registration Number

(to be supplied by Procurement

2459259

Proclass Classification No.

(to be completed by procurement)

390000

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Procurement)

SME

Contract Value (£)

£218,990.00

Total contract value £ (including extensions)

£250,000 total project value including fees and associated works

Contract Duration

3 months

Contract Start Date

31/03/2025

Contract End Date

27/06/2025

Optional Extension Period 1

N/a

Optional Extension Period 2

N/a

Who will approve each Extension Period?

Choose an item

Contact Officer (Name & number)

Adam Vanden 07546 764 326

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

ITT

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Minor Building Works Framework – Lot 1

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

Yes

EC: Committed to sign The Mayor’s Employment Charter

No

EC: Committed to the principles outlined in the Mayor’s Employment charter

No

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

N/A

The Reasons are: The works are essential repairs and conservation works to a Grade II listed building.

Options considered and rejected were: None. All procedures are in accordance with normal contractual standing orders.

Assessment of Risk: High

Failure to maintain the fabric of the building could result the closure of the building.

The source of funding is: Capital Programme.

Legal Advice obtained: When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Lot 1.

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure that the procurement process is compliant. Four companies from the framework suppliers submitted a tender, and the bid has been evaluated on the most economically advantageous tender basis in line with published procedure resulting in the proposed award of the contract to Schofield & Sons Ltd. The procurement procedures therefore appear robust and complaint with the requirements of the Council’s CSO’s and PCR.

Financial Advice obtained: Submitted by: Daniel Hillman, Senior Accountant, 19.02.2025.

The Procurement Board report, requests approval to award the contract for the façade restoration at Eccles Library to Schofield and Sons limited. Following a successful tender process which was completed by mini competition under the Minor Building Works Framework Lot 1.

The total project cost of £0.250m is a contract cost of £0.219m plus surveys, professional fees and associated costs of £0.031m.

The scheme is recognised in the Place, Property Capital programme for 2025/26. and will be funded from general unsupported borrowing which is subject to full council approval.

Procurement Advice obtained: Supplied by: The Corporate Procurement Team

The project has been procured by the use of SCC own Minor Building Works Framework Lot 1 inviting all companies under this lot by means of mini competition.

This is a complaint route to market that conforms with Public Contract Regulations 2015 and the Council’s Contractual Standing Orders.

As part of the Council’s budget challenges, the service group should consider efficiencies, and enhanced contract management KPI’s as part of this contract.

HR Advice obtained: N/A.

Climate Change Implications obtained:

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.

The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes.

The following documents have been used to assist the decision process:

·      Report to Procurement Board dated 10th March 2025

Contact Officer: Adam Vanden

Telephone number: 07546764326

·      This matter is not subject to consideration by another Lead Member.

·      The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board.

Signed:   Paul Dennett        Dated:    10 March 2025.

                 City Mayor

FOR DEMOCRATIC SERVICES USE ONLY:

*           This decision was published on 11 March 2025.

*           This decision will come in force at 4.00 p.m. on 18 March 2025 unless it is called-in in accordance with the Decision Making Process Rules.