Content

Salford City Council – Record of
Decision
 
I Paul Dennett, City Mayor, in exercise of the powers contained within the
Council Constitution
do hereby approve:
 

an exception to
Contractual Standing Orders as permitted within the City Council
Constitution for the reason(s) highlighted in the table below and
the award of the Contract for Information and Advice Services,as
detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Information and Advice Services

Name of Successful
Contractor

Citizens Advice Salford

Supplier Registration Number

(to be supplied by Corporate
Procurement)

Type of organisation

(to be supplied by Corporate
Procurement)

Charitable Trust

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£565,726 per annum estimated average

Contract Duration

12 months

Contract Start Date

01/04/2025

Contract End Date

31/03/2026

Optional Extension Period 1

Optional Extension Period 2

Who will approve each Extension
Period?

Procurement Board (extension >
£150k)

Contact Officer (Name &
number)

Lauren Fairey 0161 793 2251

Lead Service Group

People Services

Reason for CSO Exception: The goods / services /
works are only obtainable from one provider and there is no other
provider available to allow genuine competition

Tick if it applies

Reason for CSO Exception: The execution of works or
the supply of goods or services is controlled by a statutory
body

Tick if it applies

Reason for CSO Exception: Delivers Best Value to the
Council

Tick if it applies

Reason for CSO Exception: Special education, health
or social care contracts, if it is considered in the
Council’s best interests and to meet the Council’s
obligations under relevant legislation

Tick if it applies

Reason for CSO Exception: The execution of works or
the supply of goods and services is required so urgently as not to
permit compliance with the requirements of competition

Tick if it applies

Reason for CSO Exception: Security works where the
publication of documents or details in the tendering process could
prejudice the security of SCC and Salford residents

Tick if it applies

Reason for CSO Exception: Procurements made through,
or on behalf of, any consortium, local authority, statutory or
similar body, provided that tenders or quotations are invited and
contracts placed in accordance with national or EU
legislation.

Tick if it applies

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment
Charter

 

EC: Committed to sign up to the Charter

EC: Accredited Living Wage Employer

 
The
reasons are:

·     
Provide stability to the people of Salford accessing
Citizens Advice Salford services in this time of uncertainty with
the cost-of-living crisis and changes to benefits.

·     
Work with Citizens Advice Salford and partners to
redevelop Care Act 2014 Advice Service.
 
Options
considered and rejected were:
To go out to procurement for a
new service.
 
Assessment of risk:
Low risk extending the contract
provides stability to the current service provider. It always the
council to redesign the Care Act Information and Advice service to
make it fit for purpose.
 
Low risk that SCC could be open
to challenge through the 12 month contract extension as the
contract is being extended outside of the scope of exemptions
contained within regulation 72 PCR.
 
The source of funding is: Voluntary Sector
Revenue.
 
Legal advice
obtained:
Provided by Shared Legal Services.
 
Financial advice obtained: Provided by Salford
City Council.
 
Procurement advice obtained: Provided
by Salford City Council.
 
HR advice obtained: N/A.
 
Climate change implications obtained: N/A.
 
Documents used:
The following documents have
been used to assist the decision process:
·     
Information Advice Service – Extension
Permission to go to tender – Procurement Board Feb25 –
v1.
 
Contact
details:
Contact Officer:  Lauren
Fairey    
Telephone number: 0161 793 2251
 
Please delete from the bullets
below any which are not relevant:
·     
The Lead Member has been consulted and is supportive
of the proposed contract.
 
 

Signed:    Paul
Dennett       Dated:   10 February 2025.
           
      City
Mayor
 

FOR DEMOCRATIC SERVICES USE
ONLY:
 
*          
This decision was published on 12 March 2025
*          
This decision will come in force at 4.00 p.m. on 19 March 2025
unless it is called-in in
accordance with the Decision Making Process Rules.