Content

Salford City Council – Record of
Decision
 
I City Mayor, Paul Dennett, in
exercise of the powers contained within the Council Constitution do
hereby approve:
 
·     
approve the extension of Contract forStrategic
Development of the VCSE sector through engagement, support and
influence and promoting volunteering in Salford, as detailed in the
table below:
 

Detail required

Answers

Contract Reference

 (to be
supplied by procurement)

Title/Description of Contracted
Service/Supply/Project

Strategic
Development of the VCSE sector through engagement, support and
influence and promoting volunteering in Salford
 

Name of Contractor

Salford Community and Voluntary Services
(SCVS)

Type of organisation

(to be supplied by
Procurement)

Charitable Trust

Status of Organisation

(to be supplied by
CoProcurement)

SME

Value of Contract Extension
(£)

£289,840 year 1
£289,840 year 2 (subject to review)

Total value of Awarded (including
extension period)

£531,136 Contract awarded (to date)

Existing Contract Term

01/04/2025
to 31/03/2027

Extension Period

Click here to enter a start date to Click here to
enter a finish date

Contact Officer (Name &
number)

Sandra Derbyshire
Sandra.derbyshire@salford.gov.uk

Lead Service Group

Resources and Transformation

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s
Employment Charter

Yes

EC: Committed to sign the Mayor’s
Employment Charter

Yes

EC: Committed to the principles outlined
in the Mayor’s Employment Charter

Yes

EC: Accredited Living Wage
Employer

Yes

EC: Committed to becoming Accredited
Living wage Employer

Yes

 
The reasons are:
as per report.
 
Options considered and rejected were: Options considered and
rejected were none as the current provider of this services
continues to provide value for money, deliver all outcomes and
delivers significant added value in relation to the contract
specification. A review will be undertaken in the final year of
this contract with recommendation for future delivery.
 
Assessment of risk: Low.
 
The funding is:
from a range of sources – Adults Integrated
Fund £39,811 (of which ££22,848 is GM Salford
Health funding), Children’s Integrated Fund £22,489,
People Children’s revenue budget £31,706 and Resources
and Transformation budget £171,562. 
 
The financial value of this
contract has not been adjusted for over 10 years. Cost of living,
inflation and increases to the Real Living Wage have been
incorporated within the core cost of the Contract. CVS have
continued to deliver above expectations and are a core strategic
VCSE anchor organisation within the city. A 10% uplift has been
applied in year 1 of the extension. SCC will commit to a year 2
uplift, the level to be determined as a result of further
discussions.
 
Legal advice obtained: Submitted by: Tony
Hatton
It
is an established principle that an existing public contract is
capable of being extended (or modified providing any modification
does not affect the overall nature of the contract), and
CSO’s also allow for contract extensions to be made, where
the parties agree and where the original contract makes provision
for such an extension of the original term.
 
When
the contract was originally awarded in 2022 it was clear in the
contract documents that the original three-year term would be
subject to a potential extension of a further two years.
Accordingly, any risk that the award would be subject to realistic
challenge by an aggrieved provider is extremely low, and the option
to extend within the contract is now being properly
exercised.
 
Other reasons for awarding the extension are set out in the body
of the report, including SCVS being a unique provider of the range
of services, delivering significant added and social value and
maintaining excellent quality whilst delivering all required
outcomes.
 
Financial advice obtained:Submitted by: Stephen Thynne,
Strategic Finance Manager, Tel: 0161 778 0244
This
report requests that following the award of a 3 year contract for
Strategic Development of the VCSE to Salford Community and
Voluntary Services (SCVS) from April 2022 the option to extend
indicated in the original report is now enacted from 1st
April 2025 for a period of 2 years. The annual value of the
contract is £265,568 and is funded from a from a range of
sources – Adults Integrated Fund £39,811,
Children’s Integrated Fund £22,489, People
Children’s revenue budget £31,706 and Resource and
Transformation revenue budget £171,562. Current budgets are
in line with the annual value indicated for the extension period
but it should be noted that it will be necessary to secure
commitment to budget provision for both budgets held within the
Integrated Fund and the Council that support the delivery of this
contract for the period the extension covers.
 
A
year 1 uplift of 10% has been agreed and will be applied to core
budgets described above, ensuring the increase is built into core
revenue funding.
 
Procurement advice obtained: Anthony
Hilton – Head of Procurement – 9th January
2025
The
current contract is due to expire on 31st March 2025,
however there is provision within the existing contract for a
further two year extension period to run from 1st April
2025 – 31st March 2027. The report highlights the
scope of services to be delivered from April 2025 along with the
monitoring and reporting arrangements to measure ongoing
performance. With this in mind, procurement acknowledge and support
the proposal to take up the available extension.
 
HR advice obtained: N/A
 
Climate change implications obtained: N/A
 
Contact
details:
Contact Officer: Sandra Derbyshire
Email Address: Sandra.derbyshire@salford.gov.uk
 
Please delete from the bullets
below any which are not relevant:
·     
This matter is also subject to consider by the
Executive Support Member for VCSE Strategy and
Communities.
·     
The Executive Lead Member for VCSE Strategy and
Communities has been consulted and is supportive of the proposed
contract.
 
 

Signed:   Paul
Dennett        Dated:    10 March
2025.
           
       City
Mayor
 

FOR DEMOCRATIC SERVICES USE
ONLY:
 

·     
This decision was
published on 24 March
2025

·     
This decision will
come in force at 4pm on 31 March 2025 unless it is called-in in accordance with the
Decision Making Process Rules.