Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers contained within the
Council Constitution
do hereby:
 

approve to award the contract for refurbishment works to the
amenity blocks on Duchy Caravan Park, as
detailed in the table below:

Detail
required

Answers

Title/Description of Contracted
Service/Supply/Project

Refurbishment works to the amenity
blocks on Duchy Caravan park

Procurement Reference numbers (DN
and CR number supplied by Procurement)

DN755808
S1144-95

Name of Successful
Contractor

G.Jones

Supplier Registration
Number
(to be supplied by
Procurement

4928174

Proclass Classification
No.
(to be completed by
procurement)

390000 - Works - Construction, Repair
& Maintenance

Type of
organisation
(to be supplied by
Procurement)

Private Limited
Company

Status of
Organisation
(to be supplied by
Procurement)

SME

Contract Value
(£)

£580,592.65 full project (plus
VAT)

Total contract value £
(including extensions)

£580,592.65

Contract
Duration

10 months

Contract Start
Date

05/05/2025

Contract End
Date

30/01/2026

Optional Extension Period
1

N/A

Optional Extension Period
2

N/A

Who will approve each Extension
Period?

Choose an item

Contact Officer (Name &
number)

Jane Barlow 0161 793
2372

 

 

 

Lead Service
Group

Place

How the
contract was procured?
(to be supplied by
procurement)

Other

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

JCT Minor Works Building
Contract

Funding
Source

Capital Programme

Ethical Contractor (EC):
Mayor’s Employment Charter

Yes
 

EC: Committed to sign The
Mayor’s Employment Charter

Choose an item.
 
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

Choose an item.
 

EC: Accredited Living Wage
Employer

Yes
 

EC: Committed to becoming
Accredited Living wage Employer

Choose an item.
?

 
The
Reasons are:
The
council owns and manages the Duchy Road Caravan Park which is
operated as a permanent residential site comprising 25 pitches and
an community hub building. Each pitch
has its own amenity block comprising a day room, kitchen and
bathroom. It has been identified that capital investment is needed
for a full refurbishment of the amenity blocks as key components
are nearing the end of their economic life, and further works are
required as a result of previous underinvestment in maintain the
amenity blocks. The refurbishment will also seek to improve the
overall energy efficiency of the amenity blocks.
 
Options considered and rejected were:
Do nothing – capital
investment is required to ensure the council provide good quality
amenity facilities by carrying out essential maintenance on pitches
and maintain a healthy waiting list.
 
Assessment of Risk
– Medium:
A lack of capital funding would
place additional pressure on the revenue budget. Any delays in
completing the scheme could impact on the approved capital funding
allocation.
 
The source of funding
is: Capital
Programme.
 
Legal
Advice obtained:
When commissioning contracts
for the procurement of goods, services, or the execution of works,
the Council must comply with the Public Contracts Regulations 2015
(PCR) (pending the introduction and procurements started after
24th February 2025 which are subject to the Procurement
Act 2023) and its own Contractual Standing Orders (CSO’s),
failing which a contract may be subject to legal challenge from an
aggrieved provider. The proposed award of the contract follows a
tender exercise by mini-competition in accordance with the Minor
Building Works Framework Agreement Lot 1.
 
The
Council will need to have followed the procedure set out in the
framework agreement for mini competition to ensure that the
procurement process is compliant. The bid has been evaluated on the
most economically advantageous tender basis in line with published
procedures resulting in the proposed award of the contract to G
Jones. The procurement procedures therefore appear robust and
compliant with the requirements of the Council’s CSO’s
and PCR.
 
Financial Advice obtained:
The report is seeking approval to enter into contract with G.
Jones for the refurbishment works to the amenity blocks on Duchy
Caravan Park.
 
As mentioned in the report, the refurbishment will seek to
improve the overall energy efficiency of the amenity blocks. If
this produces a saving on utilities, it will be recognised by the
tenants.
 
There remains a risk of
additional costs or savings depending on the varied package of
works, but this risk will be monitored and managed by the project
manager.
 
There is a provision of £580,592.65 within the approved
2025/26 Housing Strategy capital programme to cover the contract
for the refurbishment works. It should be noted that if the costs
exceed this value, additional resources for financing will need to
be explored.
 
Procurement Advice obtained:
This contract was tendered
utilising the Salford City Council Minor Works Framework. A further
competition was used to advertise to the suppliers on lot one of
the framework. This is compliant with the PCR 2015 regulations and
the Council’s constitution. I am happy that a fair and
transparent process took place.
 
HR Advice
obtained: N/A
 
Climate Change Implications obtained:
The refurbishment scheme will
provide improved energy efficiency measures to the amenity blocks.
Materials will arrive on site just in time to reduce site
congestion and waste.  G Jones will
continue to aim for a 95% landfill diversion rate, by recycling
their construction waste.
 
Contact Officer: Jane Barlow
Telephone number: 0161 793 2372
 
Please delete from the bullets
below any which are not relevant:
·     
This matter is also subject to consider by the Lead
Member for Housing and Anti- Poverty. The Lead Member was consulted
on 2 April 2025 and is supportive of the proposed
contract.
·     
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Panel.
 
 
 

Signed:   Cllr J
Youd           Dated:
   28 April
2025.
           
   Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY:
 
*          
This decision was published on 28 April 2025
*          
This decision will come in force at 4.00 p.m. on 6 May 2025 unless it is called-in in accordance
with the Decision Making Process
Rules.