Decision

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

·      an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for the purchase of 1x electric refuse collection vehicle, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Purchase of 1x Electric Refuse Collection Vehicle

Procurement Reference Number (DN and CR, supplied by Procurement)

S1256

Name of Successful Contractor

Estar Truck and Van Limited

Supplier Registration Number

(to be supplied by Procurement)

12810271

Proclass Classification No.

(to be completed by procurement)

45190 - Sale of other motor vehicles

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by  Procurement)

Non-SME

Contract Value (£)

£ 291,000

Total Contract Value including extensions (£)

£ 291,000

Contract Duration

0 months

Contract Start Date

30/06/2025

Contract End Date

30/06/2025

Optional Extension Period 1

0 months

Optional Extension Period 2

0 months

Who will approve each Extension Period?

Executive Director (extension < £150k)

Contact Officer (Name & number)

Alan Fitzsimons

0161 925 1042

Lead Service Group

Place

Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

Tick if it applies ?

Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body

Tick if it applies ?

Reason for CSO Exception: Delivers Best Value to the Council

Tick if it applies ?

Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the

Council’s best interests and to meet the Council’s obligations under relevant legislation

Tick if it applies ?

Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Tick if it applies ?

Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Tick if it applies ?

The reasons are:

Best value for the council, whilst taking its first initial step into electric refuse vehicles. It will also give the council the opportunity to gain first hand data and information from its operational use to further inform and develop the business case and commercial viability for future purchases should this be the council’s approved approach to fleet decarbonisation in the future.

Options considered and rejected were:

Alternative electric refuse vehicles trialled. The preferred eRCV build identified by the team from the trials is a Mercedes chassis with a Terberg hydraulic lift and Dennis Eagle body, provided by Estar Truck and Van. This vehicle performed best in the trials and was able to complete all rounds with a return charge of around 40% on the longest route day. The trial for this vehicle was completed in the winter months where maximum demand would be drawn from the battery.

Diesel equivalent refuse collection vehicle option on the basis that the council is developing a planned approach to fleet decarbonisation, replacing fleet vehicles for low carbon alternatives through the fleet replacement programme. Responding to climate change is a corporate priority and also aligns with the councils climate emergency declaration and the Greater Manchester 5yr Environment Plan.

Assessment of risk: Low risk

The source of funding is: Fleet Replacement Capital Budget 25/26

Legal advice obtained: Yes

Financial advice obtained: Yes

Procurement advice obtained: Yes

HR advice obtained: N/A

Climate change implications obtained: Yes

The following documents have been used to assist the decision process:

·      Procurement Board approval for an exception to contractual standing orders to award a contract 19th May 2025.

Contact details

CONTACT OFFICER:  Alan Fitzsimons

TELEPHONE NUMER: 0161 925 1042

• The Lead Member has been consulted and is supportive of the proposed contract.

Signed:    Cllr J Youd          Dated:    19 May 2025.

               Lead Member

FOR DEMOCRATIC SERVICES USE ONLY:

• This decision was published on 20 May 2025
• This decision will come in force at 4pm on 28 May 2025 unless it is called-in in accordance with the Decision Making Process Rules.