Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers
contained within the Council Constitution do hereby approve:
 
·     
an exception to Contractual Standing Orders as
permitted within the City Council Constitution for the reason(s)
highlighted in the table below and the award of the Contract for
the purchase of 1x electric refuse collection vehicle, as detailed
in the table below:
 

Detail required

Answers

 

 

Title/Description of Contracted
Service/Supply/Project

Purchase of 1x Electric Refuse Collection
Vehicle

Procurement Reference Number (DN and
CR, supplied by Procurement)

S1256

Name of Successful
Contractor

Estar Truck and Van Limited

Supplier Registration Number

(to be supplied by
Procurement)

12810271

Proclass
Classification No.

(to be completed by
procurement)

45190 - Sale of other motor vehicles

Type of organisation

(to be supplied by
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by  Procurement)

Non-SME

Contract Value (£)

£ 291,000

Total Contract Value including extensions
(£)

£ 291,000

Contract Duration

0 months

Contract Start Date

30/06/2025

Contract End Date

30/06/2025

Optional Extension Period 1

0 months

Optional Extension Period 2

0 months

Who will approve each Extension
Period?

Executive Director (extension <
£150k)

Contact Officer (Name &
number)

Alan Fitzsimons
0161 925 1042

Lead Service Group

Place

Reason for CSO Exception: The goods / services /
works are only obtainable from one provider and there is no other
provider available to allow genuine competition

Tick if it applies ?

Reason for CSO Exception: The execution of works or
the supply of goods or services is controlled by a statutory
body

Tick if it applies ?

Reason for CSO Exception: Delivers Best Value to the
Council

Tick if it applies ?

Reason for CSO Exception: Special education, health
or social care contracts, if it is considered in the
Council’s best interests and to meet the
Council’s obligations under relevant legislation

Tick if it applies ?

Reason for CSO Exception: The execution of works or
the supply of goods and services is required so urgently as not to
permit compliance with the requirements of competition

Tick if it applies ?

Reason for CSO Exception: Security works where the
publication of documents or details in the tendering process could
prejudice the security of SCC and Salford residents

Tick if it applies ?

 
The
reasons are:
Best value for the council,
whilst taking its first initial step into electric refuse vehicles.
It will also give the council the opportunity to gain first hand
data and information from its operational use to further inform and
develop the business case and commercial viability for future
purchases should this be the council’s approved approach to
fleet decarbonisation in the future.
 
Options
considered and rejected were:
Alternative electric refuse
vehicles trialled. The preferred eRCV
build identified by the team from the trials is a Mercedes chassis
with a Terberg hydraulic lift and
Dennis Eagle body, provided by Estar
Truck and Van. This vehicle performed best in the trials and was
able to complete all rounds with a return charge of around 40% on
the longest route day. The trial for this vehicle was completed in
the winter months where maximum demand would be drawn from the
battery.
 
Diesel equivalent refuse
collection vehicle option on the basis that the council is
developing a planned approach to fleet decarbonisation, replacing
fleet vehicles for low carbon alternatives through the fleet
replacement programme. Responding to climate change is a corporate
priority and also aligns with the councils climate emergency
declaration and the Greater Manchester 5yr Environment
Plan.
 
Assessment of risk: Low risk
 
The source of funding is: Fleet
Replacement Capital Budget 25/26
 
Legal advice obtained: Yes
 
Financial advice obtained: Yes
 
Procurement advice obtained: Yes
 
HR advice obtained: N/A
 
Climate change implications obtained: Yes
 
The following documents have
been used to assist the decision process:
·     
Procurement Board approval for an exception to
contractual standing orders to award a contract 19th May
2025.
 
Contact
details
CONTACT OFFICER:  Alan
Fitzsimons
TELEPHONE NUMER:
0161 925 1042
 

The Lead Member has
been consulted and is supportive of the proposed
contract.

 
 

Signed:    Cllr J
Youd          Dated:
   19 May
2025.
           
   Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY:
 

This decision was published on
20 May 2025
This decision will come in force
at 4pm on 28 May 2025 unless it
is called-in in accordance with the Decision
Making Process Rules.