Content

Salford City Council – Record of
Decision
 
I Paul Dennett, City Mayor, accept the recommendation of the Procurement Board
and in exercise of the powers contained within the Council
Constitution do hereby:
 
·     
approve to Award the Contract for Wharton Lane
Football Changing Rooms, as detailed in the table below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Wharton
Lane Football Changing Rooms

Procurement Reference numbers (DN and CR
number supplied by Procurement)

S1144-100

Name of Successful
Contractor

Schofield
& Sons Ltd

Supplier Registration Number

(to be supplied by Procurement

02459259

Proclass Classification No.

(to be completed by
procurement)

39000 – Works – Construction, Repair
& Maintenance

Type of organisation

(to be supplied by
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by
Procurement)

SME

Contract Value (£)

£  207,809.89 per
annum

Total contract value £ (including
extensions)

£ 267,711 Full project
costs including fees, surveys and other associated works

Contract Duration

19 weeks

Contract Start Date

21/07/2025

Contract End Date

28/11/2025

Optional Extension Period 1

N/a

Optional Extension Period 2

N/a

Who will approve each Extension
Period?

Choose an item

Contact Officer (Name &
number)

Tracy
Squirrell

 

 

Lead Service
Group

Place

How the contract was
procured?

(to be supplied by
procurement)

ITT

Framework Details
(where applicable)

(procurement body,
framework reference & title, start/ end
date

SCC Minor Works Framework
Lot 1

Funding
Source

Capital
Programme

Ethical Contractor
(EC): Mayor’s Employment Charter

Yes

 

EC: Committed to sign
The Mayor’s Employment Charter

N/A

 

 

EC: Committed to the
principles outlined in the Mayor’s Employment
charter

N/A

 

EC: Accredited Living
Wage Employer

Yes

 

EC: Committed to
becoming Accredited Living wage Employer

N/A
?

 
The Reasons are: to replace
the existing accommodation with fit for purpose modular changing
rooms and storage.
 
Options considered and
rejected were:
None. All procedures are in accordance with normal
standing orders.
 
Assessment of
Risk:
High
Leisure provision
– There is a high risk that failure to proceed with this
project will have a detrimental impact to the continuing use of
this football site for FA affiliated junior football and the
sustainability of the North Walkden Junior FC will be at
risk.
 
Funding – the
approved s106 can only be spent at Wharton Lane Playing Fields.
Failure to fully utilise the £177,711.08 Section 106 funding
allocated could result in some funds needing to be returned to the
developer with interest.
 
The source of funding
is:

Section 106 contributions of £167,400.83 which
have been received from the developments located at Hilton Lane
(Section 106 Ref: 404 - 19/73971/FUL)

§ 
USB £100,310.06
 
Legal Advice
obtained:
Tony Hatton
When commissioning
contracts for the procurement of goods, services, or the execution
of works, the Council must comply with the Public Contracts
Regulations 2015 (PCR) and its own Contractual Standing Orders
(CSO’s), failing which a contract may be subject to legal
challenge from an aggrieved provider. CSO’s stipulate that
where a suitable framework agreement exists, this must be used
unless there is an auditable reason not to. The proposed award of
the contract follows a tender exercise by mini competition in
accordance with the Minor Building Works Framework, Lot
1.
 
The Council will need
to have followed the procedure set out in the framework agreement
for mini competition to ensure that the procurement process is
compliant. Two companies from the framework suppliers submitted a
tender, and the bid has been evaluated on the most economically
advantageous tender basis in line with published procedure
resulting in the proposed award of contract to Schofield & Sons
Ltd. The procurement procedures therefore appear robust and
compliant with the requirements of the Council’s CSO’s
and PCR.
 
The report refers to
funding for the project coming from s106 funds. The expenditure
must be in accordance with the terms of the relevant planning
obligations. Should the Council allocate S106 funding outside of
the conditions within the agreements, or outside the timescales, or
in breach of applicable Regulations, a developer may challenge that
decision and claim back contributions.
 
Financial Advice
obtained:
Grace Rogerson – Capital Finance Manager
– 04/06/2025
Cost Code:
E05736.
The Procurement Board
report seeks approval to award the contract for Wharton Lane
football changing rooms to Schofield & Sons Ltd, following a
successful tender process.

The contractual expenditure of £207,809.89
will be financed through Section 106 funds amounting
to £167,400.83 with the remaining £40,409.06 to be
covered by approved unsupported borrowing within the 2025/26
Leisure Capital Programme. Additionally, there are further costs of
£59,901 associated with this project, which will need to be
funded from the Capital Programme.
 
It is important to note that
failure to utilise the allocated Section 106 funding may result in
the return of some funds to the developer and require the
exploration of alternative financing resources for the project at
Wharton Lane.
 
Procurement Advice obtained: Dan
Cunliffe, Category Manager
The project has been
procured by the use of SCC own Minor Building Works Framework Lot 1
inviting all companies under this lot by means of mini competition.
This is a compliant route to market that conforms with Public
Contract Regulations 2015 and the Council’s Contractual
Standing Orders.
 
As part of the
Council's budget challenges, the service group should consider
efficiencies, and enhanced contract management KPI’s as part
of this contract.
 
HR Advice
obtained: N/A
 
Climate Change Implications obtained: Building Surveying & Facilities Management Team
No significant Climate Change
implications in this project. All projects are developed to meet or
exceed current legislation and requirements to energy efficiency
and carbon reduction targets. Projects are required to support the
Council’s objectives of becoming carbon neutral by
2038.
 
The works will be programmed to
minimise the traffic impact in the area. Any waste materials will
be removed and taken to a transfer station for systematic sorting
and recycling to ensure minimal landfill waste.
 
Sustainability plans would be
targeted to also align with opportunities to continue to deliver
social value outcomes.
 
The following documents have
been used to assist the decision process:
·     
Report to Procurement Board dated 23 June
2025.
 
Contact Officer: Tracy Squirrell
Telephone number:
 
·     
This matter is not subject to consideration by
another Lead Member.
 
·     
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Scrutiny Panel and the
Overview and Scrutiny Board
 
 

Signed:    Paul
Dennett       Dated:    23 June 2025.
           
      City
Mayor
 

FOR DEMOCRATIC SERVICES USE
ONLY:
 
*          
This decision was published on 26 June 2025
*          
This decision will come in force at 4.00 p.m. on 3 July 2025
unless it is called-in in
accordance with the Decision Making Process Rules.