Decision

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:

• to Award the Contract for temporary Classroom Accommodation at Primrose Hill Primary School, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Temporary Classroom Accommodation at Primrose Hill Primary School

Procurement Reference numbers (DN and CR number supplied by Procurement)

S1605 / DN710654

Name of Successful Contractor

Seddon Construction Limited

Supplier Registration Number

(to be supplied by Procurement

03578140

Proclass Classification No.

(to be completed by procurement)

390000 – Works – Construction, Repair & Maintenance

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Procurement)

Non-SME

Contract Value (£)

£ 568,400 project construction costs (Temporary accommodation only)

Total contract value £ (including extensions)

£ 4.8m total project value pre and post construction costs, fees and associated works

Contract Duration

6 weeks

Contract Start Date

21/07/2025

Contract End Date

29/08/2025

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Adam Vanden

Lead Service Group

Children's Services

How the contract was procured?

(to be supplied by procurement)

ITT

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

North West Construction Hub Framework (LOT 3 Design and Construct)

Funding Source

Grant

Ethical Contractor (EC): Mayor’s Employment Charter

Yes

EC: Committed to sign The Mayor’s Employment Charter

N/A

EC: Committed to the principles outlined in the Mayor’s Employment charter

N/A

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

N/A

?

The Reasons are: to provide temporary classroom accommodation prior to construction of the new modular accommodation scheduled for completion by Summer 2026.

Options considered and rejected were: None. All procedures are in accordance with normal standing orders.

Assessment of Risk: High

Failure to complete the works within the timescales could result in the city council failing to provide sufficient school places.

The source of funding is: Basic Need grant allocation.

Legal Advice obtained: Tony Hatton, Solicitor

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

The works have been procured under the procedures stated within the Council’s Constitution and the proposed award of the contract is in full accordance with the Council’s CSO’s following a tender exercise by mini competition in accordance with the North West Construction Hub Framework (LOT 3 Design and Construct).

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Two tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed award of the contract to Seddon Ltd. The procurement procedures therefore appear robust and compliant with the requirements of the City Council’s contractual standing orders and public procurement legislation.

The award of the contract will commit the City Council to the formal agreement and upon receipt for instructions Legal Services will assist in preparing the necessary contractual documentation to ensure the City Council’s position and interests are protected.

Financial Advice obtained:  Natalie Mannion, Finance Manager

This expenditure will be fully funded from the 2025/26 capital programme, specifically from the Basic Need grant allocation awarded to the City Council.

The finding is in place, and no additional revenue implications are expected from this phase of the project. However, the total project cost is estimated at £4.8 million, and a further report will be submitted to Procurement Board for approval once the full and final costs are confirmed. Expenditure Code E23094.

Procurement Advice obtained: The Corporate Procurement Team

Daniel Cunliffe, Category Manager – 0161 686 6249

The contract was procured in accordance with Contractual Standing Orders in accordance with Public Contract Regulations and tenders were invited by mini competition under the North West Construction Hub.

The winning tenderer has submitted the most economically advantageous offer which also supports the Council’s objectives of delivering social vale on this contract.

As part of the Council’s Innovate programme and budget challenges over the next three years, the service group should consider efficiencies, revenue saving opportunities and enhanced contract management KPI’s as part of this contract.

HR Advice obtained: N/A

Climate Change Implications obtained: Building Surveying & Facilities Management Team

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.

The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes.

The following documents have been used to assist the decision process:

• Report to Procurement Board dated 14th July 2025 titled Temporary Classroom Accommodation at Primrose Hill Primary School.

Contact Officer: Adam Vanden.

Telephone number:

• This matter is not subject to consideration by another Lead Member.
• This decision is urgent and is not subject to call-in, in accordance with the Decision Making Procedure Rules.

Signed:    Cllr J Youd          Dated:     14 July 2025.

               Lead Member

*           This decision was published on 15 July 2025

*           This decision is not subject to call-in and therefore come into

           immediate effect.