Decision

Salford City Council – Record of Decision

I Paul Dennett, City Mayor, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby:

• approve the extension of Contract for Salford All Age Carers Service, as detailed in the tables below:

Detail required

Answers

Contract Reference

 (to be supplied by procurement)

Title/Description of Contracted Service/Supply/Project

Salford All Age Carers Service

Name of Contractor

The Gaddum Centre

Type of organisation

(to be supplied by Procurement)

Registered Charity

Status of Organisation

(to be supplied by CoProcurement)

SME

Value of Contract Extension (£)

£490,000

Total value of Awarded (including extension period)

£2,821,951.00

Existing Contract Term

01/10/2020 to 30/09/2025

Extension Period

01/10/2025 - 30/09/2026

Contact Officer (Name & number)

Jessica Ta’ati, jessica.taati@salford.gov.uk

Lead Service Group

Adults, Social Care & Health Partnerships

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

Yes

EC: Committed to sign the Mayor’s Employment Charter

Yes

EC: Committed to the principles outlined in the Mayor’s Employment Charter

Yes

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

Yes

Detail required

Answers

Contract Reference

 (to be supplied by procurement)

Title/Description of Contracted Service/Supply/Project

Salford Children and Young People Bereavement and Complex Care Counselling

Name of Contractor

The Gaddum Centre

Type of organisation

(to be supplied by Procurement)

Registered Charity

Status of Organisation

(to be supplied by CoProcurement)

SME

Value of Contract Extension (£)

£123,640

Total value of Awarded (including extension period)

£302,369

Existing Contract Term

01/07/2022 – 31/06/2025

Extension Period

01/07/2025 - 30/09/2026

Contact Officer (Name & number)

Shallom Sithole, Shallom.Sithole@salford.gov.uk

Lead Service Group

ICB/Children's Services

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

Yes

EC: Committed to sign the Mayor’s Employment Charter

Yes

EC: Committed to the principles outlined in the Mayor’s Employment Charter

Yes

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

Yes

Detail required

Answers

Contract Reference

 (to be supplied by procurement)

Title/Description of Contracted Service/Supply/Project

Lived Experience Engagement / Ethnographic Research services

Name of Contractor

The Gaddum Centre

Type of organisation

(to be supplied by Procurement)

Registered Charity

Status of Organisation

(to be supplied by CoProcurement)

SME

Value of Contract Extension (£)

£

Total value of Awarded (including extension period)

£9,590

Existing Contract Term

01/06/2025 - 30/09/2025

Extension Period

01/10/2025 - 31/05/2026

Contact Officer (Name & number)

Clare Mayo, clare.mayo@nhs.net

Lead Service Group

Adults, Social Care & Health Partnerships

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

Yes

EC: Committed to sign the Mayor’s Employment Charter

Yes

EC: Committed to the principles outlined in the Mayor’s Employment Charter

Yes

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

Yes

The reasons are:

To allow the continuation of the All-Age Carers Service, supporting unwaged carers across Salford, and the Bereavement and Complex Care Counselling service, for a further 12 months.

The contract extension will allow sufficient time to finalise and implement the refreshed All-Age Carers Strategy and the preparation associated with the All-Age Carers Service retender.

It will also allow sufficient time to explore a Greater Manchester approach with other localities who provide a counselling service through Gaddum within the Integrated Care Board to align the Bereavement and Complex Care Counselling contract.

Options considered and rejected were:To reject the 12 month extension request.

Assessment of risk: If the exception is not approved and the current contract is not extended then the impact may be a reduction in service quality to a vulnerable group of people who live in Salford.

The source of funding is: Pooled Budget arrangements.

Legal advice obtained:The Shared Legal Service – Lauren Armstrong (Commercial Legal)

This report sets out extensions to two existing contracts with the Gaddum Centre.

The Salford Carers Service was procured under the previous Public Contract Regulations 2015 regime (PCR) and therefore any contract extension will remain subject to this regime (together with the Council’s own contractual standing orders- CSR). The original contract term was for 5 years and the contract provided for an optional extension of one year as set out in the report above. Therefore the proposed contract extension has already been accommodated the core Salford Carers Service within the existing contract terms and can be extended under PCR regulation 72(1).

The Salford Children and Young People Bereavement and Complex Care Counselling service was varied into the Salford Carers contract. This variation was time limited and did not provide for an option to extend these services, therefore any further variation is subject to the provisions of regulation 72 of PCR 2015. This allows for contract modifications without competition in certain permitted circumstances. The most relevant provision would be either regulation 72(c), which provisions that the need for extension has been brought about by circumstances a diligent authority could not have foreseen, it does not alter the overall nature of the contract and the increase in price does exceed 50% of the value of the original contract (the original contract value being the value of the Salford Carers contract prior to the Children and Young People Bereavement and Complex Counselling Services). The value of any previous variations for the bereavement service and any additional variations for any other services added with the proposed 15 month extension to determine the modification value.

Under the CSRs, procurement board can approve any contract modification value. CSR paragraph 9.14.7 states “Where there is no provision to extend within the original contract, all approvals for extensions, shall be referred to the Lead Member and Procurement Board. In any such instance officers should treat the matter as an exception.”. In terms of being an exception to CSOs, these are described in paragraph 9.13.1. The report positively describes Gaddum’s delivery of the services, suggesting that it is delivering best value and the services relate to “Special education, health or social care contracts, if, it is considered in the Council’s interests and to meet its obligations under relevant legislation”.

The proposed contract variation should be documented in a deed of variation setting out the updated contract value (and any agreed adjustments to the specification or KPIs, if any). SLS can assist with drafting, finalisation and execution.

Financial advice obtained: the Finance Team – Michelle Cowley, Finance Manager

The funding for the 12 month extension to the Salford Carers Service will be available through the Integrated Fund.

The amount of £490k includes a percentage uplift on the previous years funding (£471k) which is subject to approval through the Integrated Fund governance.

Procurement advice obtained: The Corporate Procurement Team

The Corporate Procurement Team concurs with the legal comments outlined above with regards to the contract extensions. The extensions will allow the services, which are performing well, to continue for the allowable extension period. Corporate Procurement will advise and support on any re-procurement activity during the extension period, in line with the new Procurement Act 2023.

HR advice obtained: N/A

Climate change implications obtained: N/A

The following documents have been used to assist the decision process:

·      Approval to award all-age carers support service contract to the Gadum Centre Report

·      STAR Report

·      Directorate Management Group Report

·      Lead Member Briefing (People) Report

·      Salford Service and Finance Group Report

Contact details

Contact Officer: Jessica Ta’ati, jessica.taati@salford.gov.uk

·      The Lead Member has been consulted and is supportive of the proposed contract.

Signed:   Paul Dennett        Dated:     28 July 2025.

                 City Mayor

FOR DEMOCRATIC SERVICES USE ONLY

*           This decision was published on 29 July 2025

*           This decision will come in force at 4.00 p.m. on 5 August 2025 unless it is called-in in accordance with the Decision Making Process Rules.