Content

Salford City Council – Record of
Decision
 
I Paul Dennett, City Mayor,
accept the recommendation of the Procurement Board and in exercise
of the powers contained within the Council Constitution do
hereby:
 

approve the extension
of Contract for Salford All Age Carers
Service, as detailed in the tables below:

 

Detail required

Answers

Contract Reference

 (to be
supplied by procurement)

 

Title/Description of Contracted
Service/Supply/Project

Salford All Age Carers Service

Name of Contractor

The Gaddum
Centre

Type of organisation

(to be supplied by
Procurement)

Registered Charity

Status of Organisation

(to be supplied by CoProcurement)

SME
 

Value of Contract Extension
(£)

£490,000

Total value of Awarded (including
extension period)

£2,821,951.00

Existing Contract Term

01/10/2020 to
30/09/2025

Extension Period

01/10/2025 - 30/09/2026

Contact Officer (Name &
number)

Jessica Ta’ati,
jessica.taati@salford.gov.uk

Lead Service Group

 

Adults, Social Care & Health
Partnerships

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s
Employment Charter

Yes

EC: Committed to sign the Mayor’s
Employment Charter

Yes

EC: Committed to the principles outlined
in the Mayor’s Employment Charter

Yes

EC: Accredited Living Wage
Employer

Yes

EC: Committed to becoming Accredited
Living wage Employer

Yes

 
 

Detail required

Answers

Contract Reference

 (to be
supplied by procurement)

 

Title/Description of Contracted
Service/Supply/Project

Salford Children and Young People Bereavement and
Complex Care Counselling

Name of Contractor

The Gaddum
Centre

Type of organisation

(to be supplied by
Procurement)

Registered Charity

Status of Organisation

(to be supplied by CoProcurement)

SME
 

Value of Contract Extension
(£)

£123,640

Total value of Awarded (including
extension period)

£302,369

Existing Contract Term

01/07/2022 – 31/06/2025

Extension Period

01/07/2025 - 30/09/2026

Contact Officer (Name &
number)

Shallom Sithole,
Shallom.Sithole@salford.gov.uk

Lead Service Group

 

ICB/Children's Services

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s
Employment Charter

Yes

EC: Committed to sign the Mayor’s
Employment Charter

Yes

EC: Committed to the principles outlined
in the Mayor’s Employment Charter

Yes

EC: Accredited Living Wage
Employer

Yes

EC: Committed to becoming Accredited
Living wage Employer

Yes

Detail required

Answers

Contract Reference

 (to be
supplied by procurement)

 

Title/Description of Contracted
Service/Supply/Project

Lived Experience Engagement / Ethnographic Research
services

Name of Contractor

The Gaddum
Centre

Type of organisation

(to be supplied by
Procurement)

Registered Charity

Status of Organisation

(to be supplied by CoProcurement)

SME
 

Value of Contract Extension
(£)

£

Total value of Awarded (including
extension period)

£9,590

Existing Contract Term

01/06/2025 -
30/09/2025

Extension Period

01/10/2025 - 31/05/2026

Contact Officer (Name &
number)

Clare Mayo, clare.mayo@nhs.net

Lead Service Group

 

Adults, Social Care & Health
Partnerships

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s
Employment Charter

Yes

EC: Committed to sign the Mayor’s
Employment Charter

Yes

EC: Committed to the principles outlined
in the Mayor’s Employment Charter

Yes

EC: Accredited Living Wage
Employer

Yes

EC: Committed to becoming Accredited
Living wage Employer

Yes

 
The
reasons are:
To allow the continuation of
the All-Age Carers Service, supporting unwaged carers across
Salford, and the Bereavement and Complex Care Counselling service,
for a further 12 months.
 
The contract extension will allow sufficient time to
finalise and implement the refreshed All-Age Carers Strategy and
the preparation associated with the All-Age Carers Service
retender.
 
It
will also allow sufficient time to explore a Greater Manchester
approach with other localities who provide a counselling service
through Gaddum within the Integrated
Care Board to align the Bereavement and Complex Care Counselling
contract.
 
Options considered and rejected were:To reject the 12 month
extension request.
 
 
Assessment of risk: If the exception is
not approved and the current contract is not extended then the
impact may be a reduction in service quality to a vulnerable group
of people who live in Salford.
 
The source of funding is: Pooled Budget
arrangements.
 
Legal advice obtained:The Shared
Legal Service – Lauren Armstrong (Commercial
Legal)
This report sets out extensions to two existing
contracts with the Gaddum
Centre.
The Salford Carers Service was procured under the
previous Public Contract Regulations 2015 regime (PCR) and
therefore any contract extension will remain subject to this regime
(together with the Council’s own contractual standing orders-
CSR). The original contract term was for 5 years and the contract
provided for an optional extension of one year as set out in the
report above. Therefore the proposed contract extension has already
been accommodated the core Salford Carers Service within the
existing contract terms and can be extended under PCR regulation
72(1).
 
The Salford Children and Young People Bereavement and
Complex Care Counselling service was varied into the Salford Carers
contract. This variation was time limited and did not provide for
an option to extend these services, therefore any further variation
is subject to the provisions of regulation 72 of PCR 2015. This
allows for contract modifications without competition in certain
permitted circumstances. The most relevant provision would be
either regulation 72(c), which provisions that the need for
extension has been brought about by circumstances a diligent
authority could not have foreseen, it does not alter the overall
nature of the contract and the increase in price does exceed 50% of
the value of the original contract (the original contract value
being the value of the Salford Carers contract prior to the
Children and Young People Bereavement and Complex Counselling
Services). The value of any previous variations for the bereavement
service and any additional variations for any other services added
with the proposed 15 month extension to determine the modification
value.
 
Under the CSRs, procurement board can approve any
contract modification value. CSR paragraph 9.14.7 states
“Where there is no provision to extend within the original
contract, all approvals for extensions, shall be referred to the
Lead Member and Procurement Board. In any such instance officers
should treat the matter as an exception.”. In terms of being
an exception to CSOs, these are described in paragraph 9.13.1. The
report positively describes Gaddum’s delivery of the services, suggesting
that it is delivering best value and the services relate to
“Special education, health or social care contracts, if, it
is considered in the Council’s interests and to meet its
obligations under relevant legislation”.
 
The proposed contract variation should be documented
in a deed of variation setting out the updated contract value (and
any agreed adjustments to the specification or KPIs, if any). SLS
can assist with drafting, finalisation and execution.
 
Financial advice obtained: the Finance Team
– Michelle Cowley, Finance Manager
 
The funding for the 12 month
extension to the Salford Carers Service will be available through
the Integrated Fund.
 
The amount of £490k
includes a percentage uplift on the previous years funding (£471k) which is subject to
approval through the Integrated Fund governance.
 
Procurement advice obtained: The
Corporate Procurement Team
The
Corporate Procurement Team concurs with the legal comments outlined
above with regards to the contract extensions. The extensions will
allow the services, which are performing well, to continue for the
allowable extension period. Corporate Procurement will advise and
support on any re-procurement activity during the extension period,
in line with the new Procurement Act 2023.
 
HR advice obtained: N/A
 
Climate change implications obtained: N/A
 
The following documents have
been used to assist the decision process:

·     
Approval to award all-age carers support service
contract to the Gadum Centre Report

·     
STAR Report

·     
Directorate Management Group
Report

·     
Lead Member Briefing (People)
Report

·     
Salford Service and Finance Group
Report
 
Contact details
Contact Officer: Jessica Ta’ati, jessica.taati@salford.gov.uk
 
·     
The Lead Member has been consulted and is supportive
of the proposed contract.
 

Signed:   Paul
Dennett        Dated:     28 July
2025.
           
     City
Mayor
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 29 July 2025
*          
This decision will come in force at 4.00 p.m. on 5 August 2025
unless it is called-in in accordance
with the Decision Making Process Rules.