Decision

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:

• to Award the Contract for modular extension at Springwood Primary School, Barton Road site, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Springwood Primary School, Barton Road site – Modular Extension

Procurement Reference numbers (DN and CR number supplied by Procurement)

Name of Successful Contractor

Conlon Construction Limited

Supplier Registration Number

(to be supplied by Procurement

0708997

Proclass Classification No.

(to be completed by procurement)

390000 – Works – Construction, Repair & Maintenance

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Procurement)

SME

Contract Value (£)

£4,431,231 Conlon Construction Target Construction Value. 

Total contract value £ (including extensions)

£5,230,933 Full Stage 2 Project Cost inclusive of SCC Fees, Surveys, Risk etc.       

Contract Duration

44 weeks

Contract Start Date

22/09/2025

Contract End Date

24/07/2026

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Adam Vanden

Lead Service Group

Children's Services

How the contract was procured?

(to be supplied by procurement)

ITT

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

North West Construction Hub Medium Value Construction Framework, Lot No 3 Design & Construct

Funding Source

Grant

Ethical Contractor (EC): Mayor’s Employment Charter

Yes

EC: Committed to sign The Mayor’s Employment Charter

N/A

EC: Committed to the principles outlined in the Mayor’s Employment charter

N/A

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

N/A

?

The Reasons are: to provide modular classroom and ancillary accommodation ot accommodate the additional pupils attending the school.

Options considered and rejected were: None. All procedures are in accordance with normal contractual standing orders.

Assessment of Risk: High. Failure to complete the works within the timescales could result in the city council failing to provide sufficient school places.

The source of funding is: SEND grant allocation and Section 106.

Legal Advice obtained: Tony Hatton, Solicitor

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

The works have been procured under the procedures stated within the Council’s Constitution and the proposed award of the contract is in full accordance with the Council’s CSO’s following a tender exercise by mini competition in accordance with the North West Construction Hub Framework (LOT 3 Design and Construct).

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Four tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed award of the contract to Conlon Construction. The procurement procedures therefore appear robust and compliant with the requirements of the City Council’s contractual standing orders and public procurement legislation.

The award of the contract will commit the City Council to the formal agreement and upon receipt for instructions Legal Services will assist in preparing the necessary contractual documentation to ensure the City Council’s position and interests are protected.

As the value of the award is above £1 million, approval should be given by the City Mayor on the recommendation of Procurement Board.

Financial Advice obtained: Adam Mozley, Accountant, 21.08.2025

The report is request approval of contract to Conlon construction limited for the modular extension at Springwood Primary School, Barton Road site. The new build standalone block will include 4 specialist class bases, multi-purpose rooms and sensory room, along with work to extend the external play area, and the creation of a new link pathway.

The total contract cost for the expansion will come to £5,230,933 which will be funded under the children’s capital programme line. The source of the funding will be met by the SEND grant allocation which has been awarded to the City Council, and also £72,397.88 of Section 106 funding which has been approved.

Failure to complete the works within the timescales could result in the city council failing to provide sufficient school places. Expenditure Code E24005.

Procurement Advice obtained: Deborah Derbyshire, Procurement Officer

The contract was procured in accordance with rules of the Northwest Construction Framework by means of mini competition and is a compliant route to market.  The process followed is in line with the Councils Contractual Stranding orders and the PCR2015.

The winning tenderer has submitted the most economically advantageous offer which also supports the Council’s objectives of delivering social vale on this contract.

As part of the Council’s Innovate programme and budget challenges over the next three years, the service group should consider efficiencies, revenue saving opportunities and enhanced contract management KPI’s as part of this contract.

HR Advice obtained: N/A.

Climate Change Implications obtained: Building Surveying & Facilities Management Team

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.

The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes.

The following documents have been used to assist the decision process:

• Report to Procurement Board dated 8 September 2025 – Springwood Primary School, Barton Road Site – Modular Extension

Contact Officer: Adam Vanden

Telephone number:

• This matter is not subject to consideration by another Lead Member.
• The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board.

Signed:     Paul Dennett                 Dated:    8 September 2025.

                   City Mayor

*           This decision was published on Tuesday 9 September 2025.

*           This decision will come in force at 4.00 p.m. on Tuesday 16 September 2025 unless it is called-in in accordance with the Decision Making Process Rules.