Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, accept the recommendation of the Procurement Board and in
exercise of the powers contained within the Council Constitution do
hereby approve:
 
·     
to Award the Contract forconsultancy fees for
development up to RIBA 2, concept design, for the Pendleton
Wellbeing Hub, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Development
design fees up to RIBA 2, concept design for the Pendleton
Wellbeing Hub

Procurement Reference numbers (DN and CR
number supplied by Procurement)

S1718

Name of Successful
Contractor

Alliance Leisure Limited

Supplier Registration Number

(to be supplied by Procurement

15601201

Proclass Classification No.

(to be completed by
procurement)

390000 - Works - Construction, Repair &
Maintenance

Type of organisation

(to be supplied by
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by
Procurement)

SME

Contract Value (£)

£298,183.45        
project value

Total contract value £ (including
extensions)

£327,000         
total project value, development fees up to RIBA 2, concept design
only

Contract Duration

12 weeks

Contract Start Date

06/10/2025

Contract End Date

26/12/2025

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension
Period?

Executive Director (extension <
£150k)

Contact Officer (Name &
number)

Adam Vanden / Steve Hassall

 
 
 
 

 

 

Lead Service
Group

Place

How the contract was
procured?
(to be supplied by
procurement)

Direct Award/ Call
off

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

UK Leisure Framework

Funding
Source

Capital Programme

Ethical Contractor (EC):
Mayor’s Employment Charter

N/A
 

EC: Committed to sign The
Mayor’s Employment Charter

N/A
 
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

N/A
 

EC: Accredited Living Wage
Employer

Yes
 

EC: Committed to becoming
Accredited Living wage Employer

N/A
?

 
The Reasons are: to undertake the development design
study for the proposed Pendleton Wellbeing Hub to replace Clarendon
Leisure Centre.
 
Options considered and rejected
were: None – All
procedures are in accordance with normal contractual standing
orders.
 
Assessment of Risk: Medium.
 
The source of funding
is: Place Capital
Programme.
 
Legal Advice
obtained: Richard Purcell,
Principal Solicitor
When commissioning
contracts for the procurement of goods, services, or the execution
of works, the Council must comply with the Public Contracts
Regulations 2015 (PCR 2015) if applicable, the Procurement Act 2023
and its own Contractual Standing Orders (CSO’s), failing
which a contract may be subject to legal challenge from an
aggrieved provider.  CSO’s
stipulate that where a suitable framework agreement exists, this
must be used unless there is an auditable reason not to do
so.
 
The Council have made
use of the UK Leisure Framework as the preferred route to market
for consultancy and professional services which is compliant with
public procurement legislation.
 
The purpose of a
framework agreement is to select, through a procurement/evaluation
process, a number of providers who can meet the service
requirements of the Council, as and when those services are
required. If they are required the Council will undertake an
exercise to call off the services from one or more of the providers
who have been selected to be on the framework and this may be
through a number of ways including mini/further competition or by
direct award depending on the circumstances. A contract will then
be formed between the Council and the chosen provider/s.
 
The Council will need
to have followed the procedure set out in the framework agreement
for direct award to ensure that the process is compliant. A single
bid has been received and evaluated in line with the published
procedures resulting in the proposed award of the contract to
Alliance Leisure. The procurement procedures therefore appear
robust and compliant with the requirements of the Council’s
CSO’s and the PCR 2015 which is applicable in this
case.
 
Financial Advice
obtained: Adam Mozley,
Accountant, 08.09.2025
The report is seeking
approval of contract to Alliance Leisure Limited to provide
consultancy fees for development up to RIBA 2,
concept design, for the Pendleton Wellbeing Hub. This work will
inform the business case and also is a necessary part of the
process for bidding for Sport England funding.

The total cost of the contract will come to £327,000, at
which point there is a break where the City Council can withdraw or
“park” the scheme. The funding for this contract will
be met within the approved Place capital programme.

The RIBA 2 stage is a
necessary stage to progress the Pendleton Wellbeing Hub business
case. There is a risk that if we cannot action the RIBA 2 works,
Sports England could reject their funding contribution to the
Council towards the business case. Expenditure code:
E05739.
 
Procurement Advice obtained: Daniel Cunliffe, Category
Manager
The project has been
directly awarded under the UK Leisure Framework for leisure
specific procurement. The UK Leisure framework is compliant with
Procurement Contract Regulations and the Councils Contractual
Standing Orders.
 
As part of the
Council's budget challenges, the service group should consider
efficiencies, and enhanced contract management KPI’s as part
of this contract.
 
HR Advice obtained:
N/A.
 
Climate Change Implications obtained: Building Surveying and
Facilities Management
No significant Climate Change
implications in this project. All projects are developed to meet or
exceed current legislation and requirements relating to energy
efficiency and carbon reduction targets. Projects are required to
support the Council’s objectives of becoming carbon neutral
by 2028.
 
Sustainability plans would be
targeted to also align with opportunities to deliver social value
outcomes.
 
The following documents have
been used to assist the decision process:
·     
Report to Lead Member for Culture, Heritage,
Equalities, Sport and Leisure dated 14th August 2025
titled Replacement Facility for Clarendon Leisure Centre –
Decision to proceed to RIBA 2 (concept design).
·     
Report to Procurement Board dated 22nd
September 2025 titled Development design fees up to RIBA 2, concept
design for the Pendleton Wellbeing Hub.
 
 
Contact Officer: Adam Vanden/ Steve Hassall
Telephone number:
 
·     
This matter is also subject to consider by the Lead
Member for Culture, Heritage, Equalities, Sport and Leisure. The
Lead Member has been consulted and is supportive of the proposed
contract.
 
·     
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Scrutiny Panel and the
Overview and Scrutiny Board.
 
 

Signed:    Cllr J
Youd          Dated:    22 September
2025.
           
    Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY:
 
*          
This decision was published on 22 September 2025.
*          
This decision will come in force at 4.00 p.m. on 29 September
2025 unless it is called-in in
accordance with the Decision Making Process Rules.