Decision

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:

·      to Award the Contract forconsultancy fees for development up to RIBA 2, concept design, for the Pendleton Wellbeing Hub, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Development design fees up to RIBA 2, concept design for the Pendleton Wellbeing Hub

Procurement Reference numbers (DN and CR number supplied by Procurement)

S1718

Name of Successful Contractor

Alliance Leisure Limited

Supplier Registration Number

(to be supplied by Procurement

15601201

Proclass Classification No.

(to be completed by procurement)

390000 - Works - Construction, Repair & Maintenance

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Procurement)

SME

Contract Value (£)

£298,183.45 project value

Total contract value £ (including extensions)

£327,000 total project value, development fees up to RIBA 2, concept design only

Contract Duration

12 weeks

Contract Start Date

06/10/2025

Contract End Date

26/12/2025

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Executive Director (extension < £150k)

Contact Officer (Name & number)

Adam Vanden / Steve Hassall

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Direct Award/ Call off

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

UK Leisure Framework

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

N/A

EC: Committed to sign The Mayor’s Employment Charter

N/A

EC: Committed to the principles outlined in the Mayor’s Employment charter

N/A

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

N/A

?

The Reasons are: to undertake the development design study for the proposed Pendleton Wellbeing Hub to replace Clarendon Leisure Centre.

Options considered and rejected were: None – All procedures are in accordance with normal contractual standing orders.

Assessment of Risk: Medium.

The source of funding is: Place Capital Programme.

Legal Advice obtained: Richard Purcell, Principal Solicitor

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR 2015) if applicable, the Procurement Act 2023 and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.  CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to do so.

The Council have made use of the UK Leisure Framework as the preferred route to market for consultancy and professional services which is compliant with public procurement legislation.

The purpose of a framework agreement is to select, through a procurement/evaluation process, a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through a number of ways including mini/further competition or by direct award depending on the circumstances. A contract will then be formed between the Council and the chosen provider/s.

The Council will need to have followed the procedure set out in the framework agreement for direct award to ensure that the process is compliant. A single bid has been received and evaluated in line with the published procedures resulting in the proposed award of the contract to Alliance Leisure. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and the PCR 2015 which is applicable in this case.

Financial Advice obtained: Adam Mozley, Accountant, 08.09.2025

The report is seeking approval of contract to Alliance Leisure Limited to provide consultancy fees for development up to RIBA 2, concept design, for the Pendleton Wellbeing Hub. This work will inform the business case and also is a necessary part of the process for bidding for Sport England funding.

The total cost of the contract will come to £327,000, at which point there is a break where the City Council can withdraw or “park” the scheme. The funding for this contract will be met within the approved Place capital programme.

The RIBA 2 stage is a necessary stage to progress the Pendleton Wellbeing Hub business case. There is a risk that if we cannot action the RIBA 2 works, Sports England could reject their funding contribution to the Council towards the business case. Expenditure code: E05739.

Procurement Advice obtained: Daniel Cunliffe, Category Manager

The project has been directly awarded under the UK Leisure Framework for leisure specific procurement. The UK Leisure framework is compliant with Procurement Contract Regulations and the Councils Contractual Standing Orders.

As part of the Council's budget challenges, the service group should consider efficiencies, and enhanced contract management KPI’s as part of this contract.

HR Advice obtained: N/A.

Climate Change Implications obtained: Building Surveying and Facilities Management

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements relating to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2028.

Sustainability plans would be targeted to also align with opportunities to deliver social value outcomes.

The following documents have been used to assist the decision process:

·      Report to Lead Member for Culture, Heritage, Equalities, Sport and Leisure dated 14th August 2025 titled Replacement Facility for Clarendon Leisure Centre – Decision to proceed to RIBA 2 (concept design).

·      Report to Procurement Board dated 22nd September 2025 titled Development design fees up to RIBA 2, concept design for the Pendleton Wellbeing Hub.

Contact Officer: Adam Vanden/ Steve Hassall

Telephone number:

·      This matter is also subject to consider by the Lead Member for Culture, Heritage, Equalities, Sport and Leisure. The Lead Member has been consulted and is supportive of the proposed contract.

·      The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board.

Signed:    Cllr J Youd          Dated:    22 September 2025.

                Lead Member

FOR DEMOCRATIC SERVICES USE ONLY:

*           This decision was published on 22 September 2025.

*           This decision will come in force at 4.00 p.m. on 29 September 2025 unless it is called-in in accordance with the Decision Making Process Rules.