Decision

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:

·      an exception to Contractual Standing Orders as permitted within the City Council Constitution and award the Contract for asbestos removal and additional demolition works at the former St. Ambrose Barlow school site, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Asbestos removal and additional demolition works at the former St Ambrose Barlow School

Procurement Reference Number (DN and CR, supplied by Procurement)

DN761873 / S1083-28

Name of Successful Contractor

Connell Brothers Ltd

Supplier Registration Number

(to be supplied by Procurement)

02475702

Proclass Classification No.

(to be completed by procurement)

39000 – Works – Construction, Repair & Maintenance

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by  Procurement)

SME

Contract Value (£)

£181,200.16    construction costs

Total Contract Value including extensions (£)

£824,343.53    Total project including professional fees and associated costs

Contract Duration

 6 months

Contract Start Date

07/04/2025

Contract End Date

17/10/2025

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Jon Phillips

Lead Service Group

Place

Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

Tick if it applies ?

Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body

Tick if it applies ?

Reason for CSO Exception: Delivers Best Value to the Council

Tick if it applies ?

Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the

Council’s best interests and to meet the Council’s obligations under relevant legislation

Tick if it applies ?

Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Tick if it applies ?

Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Tick if it applies ?

The reasons are: to enable the works to progress to the agreed programme and prepare the site for future development.

Options considered and rejected were: None – All procedures are in accordance with normal standing orders.

Assessment of risk: High – Failure to undertake the works exposes the council to risk of unauthorised entry to a dangerous site and exposure to asbestos containing materials.

The source of funding is: Brownfield Land Release Fund.

Legal advice obtained: Tony Hatton, Solicitor

The Public Contracts Regulations (PCR) allows, through regulation 72, a number of “safe harbours” when contracting authorities need to modify existing contracts in a way which does not require a fresh procurement, as well as considering whether the modification is substantial at all. Regulation 72 (1) (b) provides for additional works, services or supplies where a change of contractor would cause significant inconvenience (as defined in regulation 72 (8)) will be permitted, as here.

Financial advice obtained: Ian Cowburn, Senior Accountant

Cost Code: P00109 – The Procurement Board report seeks approval for the additional costs to the demolition of the former St Ambrose Barlow High School to Connell Brothers. The original tender process was completed by mini competition under the Demolition and Associated Works Framework Lot 1.

The total cost of the additional works requested in this report is £0.181m. The full contract value is £0.824m which consists of construction costs to Connell Bros of £0.572m plus surveys, professional fees, clearance and associated costs of £0.252m.

The scheme is recognised in the Place, Property Capital programme for 2025/26 and will be funded from Brownfield land Release Grant of  £1.499M and Unsupported Borrowing of £0.195M, making a total of £1.694M funding available in 2025/26.

Procurement advice obtained: Deborah Derbyshire, Procurement Officer

The contract was procured by utilising the Salford City Council Demolition and Associated framework Lot 1. Due to the increase in cost for additional work Regulation 72 permits there to be changes or modification as long as this does not exceed 50% of the contract value, which in this case does not apply. Therefore, this is complaint with Procurement Contract Regulations and the Councils own Contractual Standing Orders.

HR advice obtained: N/A.

Climate change implications obtained: Building Surveying & Facilities Management Team

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.

The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes.

Documents used:

·      Report to Procurement Board dated 22 September 2025 titled ‘Asbestos removal and additional demolition works at the former St Ambrose Barlow School’.

Contact Officer: Jon Phillips

Telephone number:

·      This matter is not subject to consideration by another Lead Member.

·      The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and Overview and Scrutiny Board.

Signed:    Cllr J Youd          Dated:    22 September 2025.

                Lead Member

FOR DEMOCRATIC SERVICES USE ONLY

• This decision was published on 22 September 2025.
• This decision will come in force at 4pm on 29 September 2025 unless it is called-in in accordance with the Decision Making Process Rules.