Decision

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:

·     to Award the Contract forF60107 Peel Park Little Hulton Play Area and Outdoor Gym, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

F60107 Peel Park Little Hulton Play Area & Outdoor Gym

Procurement Reference numbers (DN and CR number supplied by Procurement)

S1232-111

Name of Successful Contractor

Groundwork Landscapes Ltd

Supplier Registration Number

(to be supplied by Procurement

1339901

Proclass Classification No.

(to be completed by procurement)

391310

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Procurement)

SME

Contract Value (£)

£ 272,715.49

Total contract value £ (including extensions)

£ 272,715.49

Contract Duration

10 weeks

Contract Start Date

17/11/2025

Contract End Date

23/01/2026

Optional Extension Period 1

NA

Optional Extension Period 2

NA

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Richard Booker 07886393098

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Direct Award/ Call off

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Technical and Highways Works Framework – Lot 6 Landscaping and Associated Works

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

No

EC: Committed to sign The Mayor’s Employment Charter

N/A

EC: Committed to the principles outlined in the Mayor’s Employment charter

Yes

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

N/A

?

The Reasons are:

The most advantageous tender (MAT) was submitted by Groundwork Landscapes Ltd. The evaluation panel agreed it was an excellent proposal that met the required standard in all material respects. The contractor has a proven track record of delivering high quality schemes for Salford City Council and across the region.

The duration of the contract will be for 10 weeks, allowing for one week break at Christmas. Contract monitoring will be carried out by Council Officers to ensure compliance with the programme and the specification. On completion of this project the Peel Park Play Area and Outdoor Gym will enhance the local environment and provide a greatly improved community facility.

Assessment of Risk:

Medium. A delay in awarding the contract risks increased costs.

The source of funding is:

£345,000 of Section 106 Commuted Sum has been secured and approved for allocation to this project. (13th August 2025)

https://sccdemocracy.salford.gov.uk/ieListDocuments.aspx?CId=198&MId=8939&Ver=4

Legal Advice obtained: Tony Hatton, Solicitor

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the public procurement legislation and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

CSO’s stipulate that where a suitable framework exists, this must be used unless there is an auditable reason not to do so. The proposed award of the contract follows a call off exercise in accordance with the Council’s Technical and Highways Works Framework – Lot 6 Landscaping and Associated Works referred to in the body of the report.

The Council will need to have followed the procedure set out in the framework agreement to ensure the procurement process is compliant and bids were evaluated in accordance with published criteria. In this instance there were three submissions which were evaluated on the most advantageous tender basis in line with the published criteria resulting in the proposed award of the contract to Groundwork Landscapes Ltd. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and public procurement legislation.

Financial Advice obtained: Adam Mozley, Accountant.

The DDN is requesting contract approval to Groundwork Landscapes Ltd to provide a new and cohesive play space with outdoor gym in Peel Park, Little Hulton.

The total contract cost for the play space with outdoor gym will come to £272,715.49. The works will be funded by section106 which was approved on the 13 August 2025. The works will be identified in the environment parks improvement capital programme. There is a risk that if we delay contract award the future costs for the works will increase.  Expenditure code: F60107.

Procurement Advice obtained: Heather Stanton, Category Manager.

Peel Park was procured as a further competition under the Technical and Highways works Framework – Lot 6 Landscaping and Associated Services.  This is complaint with SCC standing orders and PCR’s 2015.

HR Advice: N/A.

Climate Change Implications: N/A.

The following documents have been used to assist the decision process:

·     Report of The Executive Director of Place

Contact Officer: Richard Booker

Telephone number: 07886393098

This matter is not subject to consideration by another Lead Member.

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

Signed:    Cllr J Youd         Dated:    13 October 2025.

              Lead Member

FOR DEMOCRATIC SERVICES USE ONLY:

*         This decision was published on 14 October 2025

*         This decision will come in force at 4.00 p.m. on 21 October 2025 unless it is called-in in accordance with the Decision Making Process Rules.