Decision

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:

·     to Award the Contract forHighways Drainage Works, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Technical and Highways Works Framework : Lot 3 Drainage

Procurement Reference numbers (DN and CR number supplied by Procurement)

Name of Successful Contractor

General Utilities Northwest Ltd

Supplier Registration Number

(to be supplied by Procurement

6468779

Proclass Classification No.

(to be completed by procurement)

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Procurement)

SME

Contract Value (£)

£ 700,000 per annum

Total contract value £ (including extensions)

£ 700,000 total project value

Contract Duration

12 months

Contract Start Date

01/09/2025

Contract End Date

31/08/2026

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Stuart Culshaw

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Other

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Open Tender on the Chest:

 Technical and Highways Works Framework : Lot 3

Funding Source

Combination of Above (please detail below)

Ethical Contractor (EC): Mayor’s Employment Charter

Yes

EC: Committed to sign The Mayor’s Employment Charter

Yes

EC: Committed to the principles outlined in the Mayor’s Employment charter

Yes

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

Yes

The Reasons for the decision and report is to award a compliant contract that allows drainage works to be commissioned and undertaken by a suitably appointed contractor.

Options considered and rejected were – this is the final year of a 4 year framework hence CSO’s stipulate that where a suitable framework exists, this must be used unless there is an auditable reason not to do so. Hence this was the preferred procurement route. Work cannot be undertaken in-house as there are insufficient resources.

Assessment of Risk – by not having a contract in place roads and areas of the City would be subject to ongoing and emerging flooding problems as we would be unable to undertake drainage repairs. This would further impact on roads potentially being closed and flooding to land and property.

The source of funding is a mixture of approved capital and revenue funding depending on the nature of drainage work being undertaken.

Legal Advice obtained – The proposed award of the contract follows a call off exercise in accordance with the Council’s Technical and Highways Minor Civils Works Framework (Drainage Lot) referred to in the body of the report and legal supports the award.

Financial Advice obtained – Finance identifies the funding that is in place to deliver the likely projects to be undertaken. There remains sufficient headroom in the contract for other drainage projects to be commissioned by the council should it be needed.

Procurement Advice obtained -  This contract was procured as a further competition under the Technical and Highways Works Framework – Lot 3. This is a compliant route to market which complies with SCC standing orders and PCR’s 2015.  Out of the 6 contractors on this Lot there were 3 bids for this competition and General Utilities North West was the winning bidder in Quality, Price and Social Value.

HR Advice obtained – N/A.

Climate Change Implications obtained – N/A.

The following documents have been used to assist the decision process:

The relevant documents contain exempt or confidential information and are not available for public inspection:- tender returns from contractors invited to tender contain commercially sensitive and confidential financial submissions.

Contact Officer: Sharon Walls

Telephone number: 07598063732

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel

Signed:    Cllr J Youd         Dated:    13 October 2025.

              Lead Member

FOR DEMOCRATIC SERVICES USE ONLY:

*         This decision was published on 14 October 2025

*         This decision will come in force at 4.00 p.m. on 21 October 2025 unless it is called-in in accordance with the Decision Making Process Rules.