Content

Salford City Council – Record of
Decision
 
I Paul Dennett, City
Mayor, accept the recommendation of the Procurement Board and in
exercise of the powers contained within the Council Constitution do
hereby approve:
 
·    
the novation of a
security and caretaker staffing contract, as originally awarded to
Profile Security Services Ltd commencing on the 01.07.24 to OCS Group Ltd for the remainder of
the contract term, as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Supply of Security Staffing and caretaker  Services

Name of Successful
Contractor

OCS Group Ltd

Supplier Registration Number

(to be supplied by Corporate
Procurement)

03056469

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

Non-SME

Contract Value (£)

£557,697 per annum (first year tendered
contract value)

Contract Duration

36 months

Contract Start Date

01/07/2024

Contract End Date

30/06/2027

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension
Period?

Procurement Board (extension >
£150k)

Contact Officer (Name &
number)

Stephen
Kearney, 0161 686 5810

Lead Service Group

Place

How the contract was procured?

(to be supplied by
procurement)

Open Tender

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

N/A

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s
Employment Charter

 

EC: Committed to sign Charter

x
 

EC: Accredited Living Wage
Employer

x

 
The Reasons are: to best
protect the interests of Salford City Council and enable the
continuing delivery of essential services.
 
Options considered and
rejected were:
the insourcing of staff via TUPE and the undertaking
of a new open tender procurement exercise.
 
Assessment of Risk: High
in the event we were unable to continue delivery of the associated
CCTV, City Watch and gateway services. .
 
The source of funding
is: Lot 1 – CCTV (F2800) / Lot 2 – City Watch (F2802) /
Lot 3 – Gateways.
 
Legal Advice
obtained:
Supplied by: The Shared Legal Service
When commissioning
contracts for the procurement of goods, services, or the execution
of works, the Council must comply with the Public Contracts
Regulations 2015 (PCR 2015) if applicable, the Procurement Act 2023
and its own Contractual Standing Orders (CSO’s), failing
which a contract may be subject to legal challenge from an
aggrieved provider. The three contracts in question here were let
under and while the PCR 2015 was in force, so are subject to the
requirements of the PCR 2015.
 
A novation of a
contract (an agreement replacing the original contractor to a
contract with a new contractor  who assumes all rights and
obligations under the contract) is specifically allowed as a
permissible contract variation under Regulation 72 of the PCR 2015
in the circumstances where a new contractor replaces the original
contractor as a consequence of succession into the place of the
original contractor following corporate restructuring including
takeover, merger, acquisition or insolvency provided that the new
contractor fulfills the original selection criteria used when the
contract was originally let. Assessments and tests have been done
to satisfy the Regulation 72 criteria in these cases and the
contract novations are considered to be compliant with the
requirements of Reg 72 of the PCR 2015. 
 
Financial Advice obtained: Supplied by:
Karen Wilcha, Senior Accountant (Place) and Hassan
Khan – Finance Manager.
 
Procurement Advice obtained: Supplied
by Heather Stanton, Category Manager ext 6241.
Following the award of contract
to Profile which was tendered in 2023/24, OCS took over the assets
and we are seeking approval to carry on the awarded contract with
OCS. Legal have been engaged as part of this process.
 
HR
Advice obtained: N/A.
 
Climate Change Implications:
N/A.
 
Other Directorates Consulted: N/A.

Contact
Officer:
Stephen Kearney (Lots 1 and 2) / Mark Nevin (Lot
3)
Telephone
number:
-0161 686 5810
 
This matter is also subject to
consideration by the Lead Member for Environment and Community
Safety. The Lead Member has been consulted and is supportive of the
proposed contract.
 
 

Signed:    Paul Dennett      Dated:   8 December 2025.
         
     
City Mayor
 

FOR DEMOCRATIC SERVICES USE
ONLY:
 
*         This
decision was published on 9
December 2025
*         This
decision will come in force at 4.00 p.m. on 16 December
2025 unless it is called-in in
accordance with the Decision Making Process Rules.