Decision

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby:

• approve to Award the Contract forInternal Refurbishment of Cleveland House, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Internal Refurbishment Works – Cleveland House

Procurement Reference numbers (DN and CR number supplied by Procurement)

S1144-111

Name of Successful Contractor

Schofield & Sons Ltd

Supplier Registration Number

(to be supplied by Procurement

02459259

Proclass Classification No.

(to be completed by procurement)

390000 – Works – Construction, Repair & Maintenance

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Procurement)

SME

Contract Value (£)

£745,222.16 per annum

Total contract value £ (including extensions)

£ 850,000 total project value including professional fees, surveys and associated costs

Contract Duration

20 weeks

Contract Start Date

19/01/2026

Contract End Date

05/06/2026

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Executive Director (extension < £150k)

Contact Officer (Name & number)

Adam Vanden

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

ITT

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Minor Building Works Framework, Lot 2

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

Yes

EC: Committed to sign The Mayor’s Employment Charter

N/A

EC: Committed to the principles outlined in the Mayor’s Employment charter

N/A

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

N/A

The Reasons are: to undertake refurbishment works to provide fit for purpose family contact centre.

Options considered and rejected were: None. All procedures are in accordance with normal contractual standing orders.

Assessment of Risk: High

Failure to undertake the works could result in the authority not being able to provide suitable accommodation for the family contact centre.

The source of funding is: Corporate Capital Programme.

Legal Advice obtained: Tony Hatton, Solicitor

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) (for contracts and frameworks let before 28th February 2025) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to. The proposed award of contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework, Lot 2.

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure that the procurement process is compliant. Four companies from the framework suppliers submitted a tender, and the bid has been evaluated on the most economically advantageous tender basis in line with the published procedure resulting in the proposed award of the contract to Schofield & Sons Ltd. The procurement procedures therefore appear roust and compliant with the requirements of the Council’s CSO’s and PCR.

Financial Advice obtained: Grace Rogerson, Capital Finance Manager

The procurement board report seeks approval to enter into a contract with Schofield & Sons Ltd for £745,222.16 to undertake internal refurbishment works at Cleveland House, enabling the asset to be repurposed as a family contact centre.

Within the procurement process there were four companies that submitted tenders. The selected contractor (Schofield & Sons Ltd) achieved the highest overall score, ranking top for both price and quality. This demonstrates the contract delivers value for money.

The total ask for the development of Cleveland House is £850,000. This is made up of £745,222.16 contractor costs and £104,777.84 of internal fees.

There is resource available within the approved 2025/26 Property Capital Programme, and a request has been made for additional resources within the 2026/27 Property Capital Programme to cover the full cost of contracted works and internal fees, totalling £850,000.

It should be noted that this contract will fall over both these financial years. While the 2026/27 capital budget is subject to approval by full council in February 2026, an affordable capital programme has been presented to Members ahead of the formal by full council in February 2026.

Procurement Advice obtained: Daniel Cunliffe, Category Manager, 0161 686 6249

The project has been procured by the use of SCC own Minor Building Works Framework Lot 2 inviting all companies under this Lot by means of mini competition. This is a compliant route to market that conforms with Public Contracts Regulations 2015 and the Council’s Contractual Standing Orders.

As part of the Council's budget challenges, the service group should consider efficiencies, and enhanced contract management KPI’s as part of this contract.

HR Advice obtained – N/A.

Climate Change Implications obtained: Building Surveying & Facilities Management

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.

The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

Sustainability plans would be targeted to also align with opportunities to deliver social value outcomes.

The following documents have been used to assist the decision process:

·     Report to Procurement Board titled Approval to Award the Contract forInternal Refurbishment of Cleveland House dated 15th December 2025.

Contact Officer: Adam Vanden

Telephone number:

·     This matter is not subject to consideration by another Lead Member.

·     The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and Overview and Scrutiny Board

Signed:   Cllr J Youd          Dated:    15 December 2025.

             Lead Member

FOR DEMOCRATIC SERVICES USE ONLY

*         This decision was published on 15 December 2025

*         This decision will come in force at 4.00 p.m. on 22 December 2025 unless it is called-in in accordance with the Decision Making Process Rules.