Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, accept the recommendation of the Procurement Board and in
exercise of the powers contained within the Council Constitution do
hereby:
 

approve to Award the
Contract forInternal Refurbishment of Cleveland House, as detailed
in the table below:

 
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Internal Refurbishment Works – Cleveland
House

Procurement Reference numbers (DN and CR
number supplied by Procurement)

S1144-111

Name of Successful
Contractor

Schofield & Sons Ltd

Supplier Registration Number

(to be supplied by Procurement

02459259

Proclass Classification No.

(to be completed by
procurement)

390000 – Works – Construction, Repair
& Maintenance

Type of organisation

(to be supplied by
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by
Procurement)

SME

Contract Value (£)

£745,222.16         
per annum

Total contract value £ (including
extensions)

£ 850,000        
total project value including professional fees, surveys and
associated costs

Contract Duration

20 weeks

Contract Start Date

19/01/2026

Contract End Date

05/06/2026

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension
Period?

Executive Director (extension <
£150k)

Contact Officer (Name &
number)

Adam
Vanden

 

 

 

Lead Service
Group

Place

How the contract was
procured?
(to be supplied by
procurement)

ITT

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

Minor Building Works Framework, Lot
2

Funding
Source

Capital Programme

Ethical Contractor (EC):
Mayor’s Employment Charter

Yes
 

EC: Committed to sign The
Mayor’s Employment Charter

N/A
 
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

N/A
 

EC: Accredited Living Wage
Employer

Yes
 

EC: Committed to becoming
Accredited Living wage Employer

N/A
 

 
 
The Reasons are: to undertake refurbishment works to
provide fit for purpose family contact centre.
 
Options considered and rejected
were: None. All procedures are
in accordance with normal contractual standing orders.
 
Assessment of Risk: High
Failure to undertake the works
could result in the authority not being able to provide suitable
accommodation for the family contact centre.
 
The source of funding
is: Corporate Capital
Programme.
 
Legal Advice
obtained: Tony Hatton,
Solicitor
When
commissioning contracts for the procurement of goods, services, or
the execution of works, the Council must comply with the Public
Contracts Regulations 2015 (PCR) (for contracts and frameworks let
before 28th February 2025) and its own Contractual
Standing Orders (CSO’s), failing which a contract may be
subject to legal challenge from an aggrieved provider. CSO’s
stipulate that where a suitable framework agreement exists, this
must be used unless there is an auditable reason not to. The
proposed award of contract follows a tender exercise by mini
competition in accordance with the Minor Building Works Framework,
Lot 2.
 
The
Council will need to have followed the procedure set out in the
framework agreement for mini competition to ensure that the
procurement process is compliant. Four companies from the framework
suppliers submitted a tender, and the bid has been evaluated on the
most economically advantageous tender basis in line with the
published procedure resulting in the proposed award of the contract
to Schofield & Sons Ltd. The procurement procedures therefore
appear roust and compliant with the requirements of the
Council’s CSO’s and PCR.
 
Financial Advice
obtained: Grace Rogerson,
Capital Finance Manager
The procurement board report
seeks approval to enter into a contract with Schofield & Sons
Ltd for £745,222.16 to undertake internal refurbishment works
at Cleveland House, enabling the asset to be repurposed as a family
contact centre.
 
Within the procurement process
there were four companies that submitted tenders. The selected
contractor (Schofield & Sons Ltd) achieved the highest overall
score, ranking top for both price and quality. This demonstrates
the contract delivers value for money.
The total ask for the
development of Cleveland House is £850,000. This is made up
of £745,222.16 contractor costs and £104,777.84 of
internal fees.
 
There is resource available
within the approved 2025/26 Property Capital Programme, and a
request has been made for additional resources within the 2026/27
Property Capital Programme to cover the full cost of contracted
works and internal fees, totalling £850,000.
 
It should be noted that this
contract will fall over both these financial years. While the
2026/27 capital budget is subject to approval by full council in
February 2026, an affordable capital programme has been presented
to Members ahead of the formal by full council in February
2026.
 
Procurement Advice obtained: Daniel Cunliffe, Category Manager,
0161 686 6249
The project has been procured by the use of SCC own Minor
Building Works Framework Lot 2 inviting all companies under this
Lot by means of mini competition. This is a compliant route to
market that conforms with Public Contracts Regulations 2015 and the
Council’s Contractual Standing Orders.
 
As part of the Council's budget challenges, the service group
should consider efficiencies, and enhanced contract management
KPI’s as part of this contract.
 
HR Advice obtained –
N/A.
 
Climate Change Implications obtained: Building Surveying &
Facilities Management
No significant Climate Change
implications in this project. All projects are developed to meet or
exceed current legislation and requirements to energy efficiency
and carbon reduction targets. Projects are required to support the
Council’s objectives of becoming carbon neutral by
2038.
 
The works will be programmed to
minimise the traffic impact in the area. Any waste materials will
be removed and taken to a transfer station for systematic sorting
and recycling to ensure minimal landfill waste.
 
Sustainability plans would be
targeted to also align with opportunities to deliver social value
outcomes.
 
The following documents have
been used to assist the decision process:

·    
Report to Procurement Board titled Approval to Award
the Contract forInternal Refurbishment of Cleveland House dated
15th December 2025.
 
Contact Officer: Adam Vanden
Telephone number:
 
·    
This matter is not subject to consideration by
another Lead Member.
·    
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Scrutiny Panel and Overview
and Scrutiny Board
 

Signed:   Cllr J
Youd          Dated:    15 December
2025.
         
   Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*         This
decision was published on 15
December 2025
*         This
decision will come in force at 4.00 p.m. on 22 December 2025 unless it is called-in in accordance
with the Decision Making Process Rules.