Decision

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:

·     the Award of Contract for the construction of three PlayZones under the Football Foundation PlayZones Programme, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Salford Playzones

Procurement Reference numbers (DN and CR number supplied by Procurement)

S1864

Name of Successful Contractor

Support in Sport (UK) Limited

Supplier Registration Number

(to be supplied by Procurement

04174873

Proclass Classification No.

(to be completed by procurement)

291400

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Procurement)

SME

Contract Value (£)

£ 533,890.46

Total contract value £ (including extensions)

£ 533,890.46

Contract Duration

5 months

Contract Start Date

01/12/2025

Contract End Date

30/04/2026

Optional Extension Period 1

1 month

Optional Extension Period 2

1 month

Who will approve each Extension Period?

Executive Director (extension < £150k)

Contact Officer (Name & number)

Ian Worsley 07548 949151

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Other

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Football Foundation -

PlayZones Framework

Funding Source

Combination of Above (please detail below)

Ethical Contractor (EC): Mayor’s Employment Charter

No

EC: Committed to sign The Mayor’s Employment Charter

No

EC: Committed to the principles outlined in the Mayor’s Employment charter

No

EC: Accredited Living Wage Employer

No

EC: Committed to becoming Accredited Living wage Employer

No

?

The Reasons are:

A grant offer has been received from the Football Foundation on behalf of the Premier League, The FA and Government for the establishment of Playzones at the following locations:

·     Ordsall Park.

·     Patricroft Recreation Ground.

·     St. Simon Street.

The Football Foundation has conducted a tender process via EDGE consultancy in accordance with its national framework, compliant with the Public Procurement Regulations 2015. Following evaluation, Support in Sport UK Ltd (SIS) has been  recommended for contract award.

Under the terms of the grant award, Salford City Council is required to accept both the grant conditions and the call-off contract terms, which are based on the JCT Minor Works Building Contract. Although the Football Foundation managed the tender process through its national framework, the Council remains the grant beneficiary and acts as the client for the works. In accordance with the grant offer’s terms and conditions, the formal contract will be established between Salford City Council and the appointed contractor, Support in Sport (UK) Ltd. Labosport, a FIFA-registered consultancy, will oversee and administer the works on a site-by-site basis..

Options considered and rejected were: Rejection of the grant offer and non-award of contract.

Assessment of Risk: Medium – The works will be funded through a grant from the Football Foundation covering 75% of the construction cost, with the remaining 25% provided via the Council’s approved Capital Programme. For Ordsall Park specifically, the 25% match funding will be sourced from the 2025/26 UK Shared Prosperity Fund, which requires the allocated funds be committed within the current financial year.

The source of funding is:

Venue

Football Foundation grant (75%)

Capital Programme (25%)

Total

SCC Funding source

Ordsall Park

£118,393.40

£39,464.47

£157,857.870

Capital programme - Section 106 Ref: 408

Patricroft Recreation

Ground

£120,252.33

£40,084.11

£160,336.44

Capital Programme - Section 106 Ref: 374

St Simon Street

£161,772.11

£53,924.04

£215,696.15

UKSPF grant award.

TOTALS

£400,417.84

£133,472.62

£533,890.46

Legal Advice obtained: Supplied by: The Shared Legal Service

The procurement process referred to in the body of the report has been undertaken in line with and the Council’s own Contractual Standing Orders and the Public Contracts Regulations (PCR) (which are the applicable legislation in force at the time the framework was set up) as the Football Foundation invited tenders in accordance with their national framework which is compliant with PCR which is a condition of the Football Foundation grant award and their national framework agreement.

It is a requirement of the terms and condition of the external grant award from the Football Foundation that the Council are required to accept the terms and conditions of the grant  funding agreement (effectively a back-to-back agreement which flows down the agreed terms to the Council), which must be adhered to in the event that there are clawback provisions for failure to comply, and grant agreement terms will often refer to/incorporate milestones, grant purposes, completion dates, compliance with PCR etc. including in this instance the acceptance of both the grant award terms, and the JCT call-off contract terms.

It is important that the Council complies with any other terms of the Football Foundation grant funding agreement (in particular ensuring that the fund is only used for eligible expenditure) and any timescales around expenditure and reporting are adhered to, otherwise the Council may be at risk of the Football Foundation seeking clawback of the funding for failure to comply. The Shared Legal Service will be happy to review the funding agreement and JCT contract if required upon receipt of instructions.

Some of the funding in the report refers to s106 funds. The expenditure must be in accordance with the terms of the relevant planning obligations. Should the Council allocate S106 funding outside of the conditions within the agreements, or outside the timescales, or in breach of applicable Regulations, a developer may challenge that decision and claim back contributions.

Financial Advice obtained: Submitted by:  Adam Mozley, Accountant, 24.10.2025

This report is requesting tender approval for Support in Sport (UK) Limited for the construction of Playzones at Ordsall Park, Patricroft Recreation Ground & St Simon Street. The total costs of the construction of Playzones comes to a total of £533,890.46 and is funded by the following:
 

Venue

Football Foundation grant (75%)

Capital Programme (25%)

Total

SCC Funding source

Ordsall Park

£118,393.40

£39,464.47

£157,857.87

Section 106 funding Ref 408, approved 11.9.2024

Patricroft Recreation

Ground

£120,252.33

£40,084.11

£160,336.44

Section 106 funding ref 374, approved 11.09.2024

St Simon Street

£161,772.11

£53,924.04

£215,696.15

UKSPF grant award. This funding must be spent by 31.03.2026.

TOTALS

£400,417.84

£133,472.62

£533,890.46

The Football Foundation has provided Salford City Council a capital grant offer of 75% towards the project costs of the Playzones. The remaining 25% of costs will be funded by the approved Section 106 allocation and the approved UKSPF grant award, which is currently sat within the Environment capital programme.

The Football Foundation grant and UKSPF funding are subject to terms and conditions which Salford City Council is required to adhere to. Non-compliance with these terms and conditions may result in the withdrawal or clawback of the allocated funding, which poses a financial risk towards the projects.

Revenue implications: Ethan Bestwick, Accountant, 27.11.2025
The maintenance costs for these play zones are estimated at £5,115 per annum. The maintenance works will be carried out by the existing grounds maintenance team. A corporate provision exists for the upkeep of new park capital schemes, which we intend to utilise. As such, this project will have no adverse impact on the revenue account.

HR Advice obtained: N/A.

Climate Change Implications obtained: N/A.

The following documents have been used to assist the decision process:

·     Report of The Executive Director Place.

Contact Officer: Ian Worsley

Telephone number: 07977 508767

·     This matter is also subject to consideration by the Lead Member for Neighbourhoods, Environment and Community Safety. The Lead Member has been consulted and is supportive of the proposed contract.

·     The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

Signed:    Cllr J Youd         Dated:    12 January 2026.

              Lead Member

FOR DEMOCRATIC SERVICES USE ONLY

*         This decision was published on 13 January 2026

*         This decision will come in force at 4.00 p.m. on 20 January 2026 unless it is called-in in accordance with the Decision Making Process Rules.