Content

Salford City Council – Record of
Decision
 
I Paul Dennett, City Mayor,
accept the recommendation of the Procurement Board and in exercise
of the powers contained within the Council Constitution do hereby
approve:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Catastrophe
cover for the Council’s main classes of insurance, including
liability, property & Motor Fleet

Procurement Reference numbers (DN and CR
number supplied by Procurement)

 

Name of Successful
Contractor

AIG Europe,
AXA, HSB, QBE, Aon Protect, Convex

Supplier Registration Number

(to be supplied by Procurement

 

Proclass Classification No.

(to be completed by
procurement)

 

Type of organisation

(to be supplied by
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by
Procurement)

Non-SME

Contract Value (£)

£1,878,044.26 + IPT 12%
£225,365.31 per
annum       

Total contract value £ (including
extensions)

£ £6,337,189.69 + IPT 12%
£760,462.76 total project value

Contract Duration

36 months + 24 Months

Contract Start Date

01/02/2022

Contract End Date

31/01/2027

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension
Period?

Procurement Board (extension >
£150k)

Contact Officer (Name &
number)

Cheryl Dale
tel: 01616076985

·    
the annual insurance renewal expenditure for the
existing 5-year LTA contract, awarded in January 2022 (running
until 31 January 2027) in respect of the City Council’s
Liability, Property and Motor fleet insurance arrangements, and
approve the re-let of the contract in 2026, as detailed in the
table below:

 

 

Lead Service
Group

Reform &
Transformation

How the contract was
procured?
(to be supplied by
procurement)

Choose an item.

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

YPO Insurance Framework 978 30 July
2019 - 29 July 2024 OJEU Ref 2019/S 106-259145

Funding
Source

Revenue Budget

Ethical Contractor (EC):
Mayor’s Employment Charter

Choose an item.
 

EC: Committed to sign The
Mayor’s Employment Charter

Choose an item.
details of joint Charter for GM and
Salford Employer Charter sent to suppliers
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

Yes
 

EC: Accredited Living Wage
Employer

Yes
 

EC: Committed to becoming
Accredited Living wage Employer

N/A
?

 
 
The Reasons are: the approval of annual insurance
policies which are subject to a five-year long-term agreement in
respect of the City Council’s Liability, Property & Motor
fleet insurance arrangements following a full tender exercise in
2022.
 
This extension is the final
extension possible under the current contract therefore approval is
sought to re-tender of the contract via a compliant procurement
process prior to the end of the period of time covered by the
extension.
 
There is a requirement
to ensure that cover continues beyond 31st Jan 2027, and
as there are no further extensions possible under this contract, it
is therefore necessary to re-let the contract during 2026 for cover
to be in place for 1st February 2027.
 
The Council’s insurance
broker, AON, will be undertaking that process as required under
their agreement with the Council.  The
Insurance Manager and Procurement Team will be involved and support
the tender to ensure the competition is managed in accordance with
Contractual Standing Orders, and is a fair, open and transparent
procurement process..
 
Options considered and rejected
were: N/A.
 
Assessment of Risk: Employers and Motor insurance is
required by law. Insurance cover is purchased as a risk transfer
mechanism where the authority feels there is too great a risk in
funding a potential occurrence.
 
The source of funding: the Revenue Budget.
 
Legal Advice obtained: Yes.
 
Financial Advice
obtained: Yes.
 
Procurement Advice obtained:
Yes.
 
HR Advice obtained:
N/A.
 
Climate Change Implications
obtained: N/A.
 
The following documents have
been used to assist the decision process:
·    
Forward look for the above report published
September 2024
 
The relevant documents contain
exempt or confidential information and are not available for public
inspection.
 
Contact Officer: Cheryl Dale
Telephone number: 01616076985
 
·    
This matter is also subject to consider by the Lead
Member for Finance and Support Services. The Lead Member has been
consulted and is supportive of the proposed contract.
 
 

Signed:  Paul
Dennett       
Dated:   13 January
2026.
         
     City
Mayor
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*         This
decision was published on 13
January 2026.
*         This
decision will come in force at 4.00 p.m. on 20 January 2026 unless it is called-in in accordance
with the Decision Making Process Rules.