Decision

Salford City Council – Record of Decision

I Paul Dennett, City Mayor, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Catastrophe cover for the Council’s main classes of insurance, including liability, property & Motor Fleet

Procurement Reference numbers (DN and CR number supplied by Procurement)

Name of Successful Contractor

AIG Europe, AXA, HSB, QBE, Aon Protect, Convex

Supplier Registration Number

(to be supplied by Procurement

Proclass Classification No.

(to be completed by procurement)

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Procurement)

Non-SME

Contract Value (£)

£1,878,044.26 + IPT 12% £225,365.31 per annum

Total contract value £ (including extensions)

£ £6,337,189.69 + IPT 12% £760,462.76 total project value

Contract Duration

36 months + 24 Months

Contract Start Date

01/02/2022

Contract End Date

31/01/2027

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Cheryl Dale tel: 01616076985

·     the annual insurance renewal expenditure for the existing 5-year LTA contract, awarded in January 2022 (running until 31 January 2027) in respect of the City Council’s Liability, Property and Motor fleet insurance arrangements, and approve the re-let of the contract in 2026, as detailed in the table below:

Lead Service Group

Reform & Transformation

How the contract was procured?

(to be supplied by procurement)

Choose an item.

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Insurance Framework 978 30 July 2019 - 29 July 2024 OJEU Ref 2019/S 106-259145

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

Choose an item.

EC: Committed to sign The Mayor’s Employment Charter

Choose an item.

details of joint Charter for GM and Salford Employer Charter sent to suppliers

EC: Committed to the principles outlined in the Mayor’s Employment charter

Yes

EC: Accredited Living Wage Employer

Yes

EC: Committed to becoming Accredited Living wage Employer

N/A

?

The Reasons are: the approval of annual insurance policies which are subject to a five-year long-term agreement in respect of the City Council’s Liability, Property & Motor fleet insurance arrangements following a full tender exercise in 2022.

This extension is the final extension possible under the current contract therefore approval is sought to re-tender of the contract via a compliant procurement process prior to the end of the period of time covered by the extension.

There is a requirement to ensure that cover continues beyond 31st Jan 2027, and as there are no further extensions possible under this contract, it is therefore necessary to re-let the contract during 2026 for cover to be in place for 1st February 2027.

The Council’s insurance broker, AON, will be undertaking that process as required under their agreement with the Council.  The Insurance Manager and Procurement Team will be involved and support the tender to ensure the competition is managed in accordance with Contractual Standing Orders, and is a fair, open and transparent procurement process..

Options considered and rejected were: N/A.

Assessment of Risk: Employers and Motor insurance is required by law. Insurance cover is purchased as a risk transfer mechanism where the authority feels there is too great a risk in funding a potential occurrence.

The source of funding: the Revenue Budget.

Legal Advice obtained: Yes.

Financial Advice obtained: Yes.

Procurement Advice obtained: Yes.

HR Advice obtained: N/A.

Climate Change Implications obtained: N/A.

The following documents have been used to assist the decision process:

·     Forward look for the above report published September 2024

The relevant documents contain exempt or confidential information and are not available for public inspection.

Contact Officer: Cheryl Dale

Telephone number: 01616076985

·     This matter is also subject to consider by the Lead Member for Finance and Support Services. The Lead Member has been consulted and is supportive of the proposed contract.

Signed:  Paul Dennett        Dated:   13 January 2026.

               City Mayor

FOR DEMOCRATIC SERVICES USE ONLY

*         This decision was published on 13 January 2026.

*         This decision will come in force at 4.00 p.m. on 20 January 2026 unless it is called-in in accordance with the Decision Making Process Rules.