Decision

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:

·     to Award the Contract for the delivery of building, M&E Condition Surveys, Measured Surveys and Reinstatement Cost Assessments, as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

The Delivery of Building, M&E Condition Surveys, Measured Surveys and Reinstatement Costs

Procurement Reference numbers (DN and CR number supplied by Procurement)

S1768

Name of Successful Contractor

Bellrock (Assets & Compliance) Consulting Ltd

Supplier Registration Number

(to be supplied by Procurement

06151373

Proclass Classification No.

(to be completed by procurement)

190000 – Facilities & Management Services

Type of organisation

(to be supplied by Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Procurement)

SME

Contract Value (£)

£188,333 contract cost per annum

Total contract value £ (including extensions)

£565,000 total project value

Contract Duration

36 months

Contract Start Date

02/02/2026

Contract End Date

01/02/2029

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Executive Director (extension < £150k)

Contact Officer (Name & number)

Adam Vanden

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

ITT

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Open Procedure

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

No

EC: Committed to sign The Mayor’s Employment Charter

Yes

EC: Committed to the principles outlined in the Mayor’s Employment charter

Yes

EC: Accredited Living Wage Employer

No

EC: Committed to becoming Accredited Living wage Employer

Yes

The Reasons are: to undertake stock condition surveys of the corporate estate to assist in planning the capital programme and formation of the councils strategic asset management plan.

Options considered and rejected were: None. All procedures are in accordance with normal contractual standing orders.

Assessment of Risk: Medium

The surveys are required to ensure that there is up to date information on the council’s property assets. Failure to undertake this work could result in the council capital and revenue expenditure not being targeted to meet the needs of the communities we serve.

The source of funding is: There is funding available in the Corporate Capital Programme.

Legal Advice obtained: Tony Hatton, Solicitor

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Procurement Act 2023 & Procure Regulations 2024 and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

The opportunity to bid was offered as a competitive procedure rather than use an established framework to attract additional competition for the opportunity to undertake the works. A total of ten tenders were received from contractors which have been evaluated in accordance with the published selection criteria set out in the tender documents resulting in the proposed appointment of Bellrock (Asset and Compliance) Consulting Ltd. The award procedure therefore appears robust and complaint with the requirements of public procurement legislation and the Council’s CSO’s.

Legal Services will assist with preparing any contractual documentation upon receipt of instructions to ensure the Council’s position and interests are protected.

Financial Advice obtained: Ian Cowburn, Senior Accountant, Date provided: 17/12/2025

The source of funding is: Unsupported Borrowing (Expenditure Code: Various)

Comments: This Procurement Board report requests the approval to award the contract the delivery of building, M&E condition surveys, measured surveys and reinstatement costs to Bellrock (Assets and Compliance) Consulting Ltd. Following a successful tender process which was completed by an open tender procedure.

The total cost of the contract is £0.565m. There is £0.200M allocated for this contract within the agreed Property Capital Programme for 2025/26. A bid for a further £0.200M funding in the Property Capital Programme for 2026/27 has been submitted and is awaiting formal approval by the Council. On the assumption that the 2026/27 bid is approved, it is anticipated that the remainder of the costs of this contract will be met by making savings on other survey fees, as surveys on Property projects currently being undertaken on an ad-hoc, individual fee basis will be covered under this contract once it is in force.

Procurement Advice obtained: Daniel Cunliffe, Category Manager, 0161 686 6249

The project has been procured by open tender procedure. This is a compliant route to market that conforms with Procurement Regulations 2023 and the Council’s Contractual Standing Orders.

As part of the Council's budget challenges, the service group should consider efficiencies, and enhanced contract management KPI’s as part of this contract.

HR Advice obtained: N/A.

Climate Change Implications obtained: Building Surveying & Facilities Management

No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.

The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

Sustainability plans would be targeted to also align with opportunities to deliver social value outcomes.

The following documents have been used to assist the decision process:

·     Report to Procurement Board titled Approval to Award the Contract forthe delivery of building, M&E Condition Surveys, Measured Surveys and Reinstatement Cost Assessments dated 12th January 2026.

Contact Officer: Adam Vanden

Telephone number:

·     This matter is not subject to consideration by another Lead Member.

·     The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and Overview and Scrutiny Board

Signed:    Cllr J Youd         Dated:   12 January 2026.

             Lead Member

FOR DEMOCRATIC SERVICES USE ONLY

*         This decision was published on 13 January 2026.

*         This decision will come in force at 4.00 p.m. on 20 January 2026 unless it is called-in in accordance with the Decision Making Process Rules.