Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, accept the recommendation of the Procurement Board and in
exercise of the powers contained within the Council Constitution do
hereby approve:
 

to Award the Contract
forInternal Refurbishment of Cleveland House, as detailed in the
table below:

 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Internal Refurbishment Works – Cleveland
House

Procurement Reference numbers (DN and CR
number supplied by Procurement)

S1144-111

Name of Successful
Contractor

City Build Manchester

Supplier Registration Number

(to be supplied by Procurement

3414425

Proclass Classification No.

(to be completed by
procurement)

390000 – Works – Construction, Repair
& Maintenance

Type of organisation

(to be supplied by
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by
Procurement)

SME

Contract Value (£)

£798,775.00         
per annum

Total contract value £ (including
extensions)

£ 900,000        
total project value including professional fees, surveys and
associated costs

Contract Duration

20 weeks

Contract Start Date

16/02/2026

Contract End Date

03/07/2026

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension
Period?

Executive Director (extension <
£150k)

Contact Officer (Name &
number)

Adam
Vanden

 

 

 

Lead Service
Group

Place

How the contract was
procured?
(to be supplied by
procurement)

ITT

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

Minor Building Works Framework, Lot
2

Funding
Source

Capital Programme

Ethical Contractor (EC):
Mayor’s Employment Charter

No
 

EC: Committed to sign The
Mayor’s Employment Charter

Yes
 
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

Yes
 

EC: Accredited Living Wage
Employer

Yes
 

EC: Committed to becoming
Accredited Living wage Employer

N/A
 

 
 
The Reasons are: to undertake refurbishment works to
provide fit for purpose family contact centre.
 
Options considered and rejected
were: None. All procedures are
in accordance with normal contractual standing orders.
 
Assessment of Risk: High
Failure to undertake the works
could result in the authority not being able to provide suitable
accommodation for the family contact centre.
 
The source of funding
is: Corporate Capital
Programme.
 
Legal Advice
obtained: Tony Hatton,
Solicitor
When commissioning
contracts for the procurement of goods, services, or the execution
of works, the Council must comply with the Public Contracts
Regulations 2015 (PCR) (for contracts and frameworks let before
28th February 2025) and its own Contractual Standing
Orders (CSO’s), failing which a contract may be subject to
legal challenge from an aggrieved provider. CSO’s stipulate
that where a suitable framework agreement exists, this must be used
unless there is an auditable reason not to. The proposed award of
contract follows a tender exercise by mini competition in
accordance with the Minor Building Works Framework, Lot
2.
 
The Council will need
to have followed the procedure set out in the framework agreement
for mini competition to ensure that the procurement process is
compliant. Four companies from the framework suppliers submitted a
tender, and the bid has been evaluated on the most economically
advantageous tender basis in line with the published procedure
resulting in the proposed award of the contract to City Build
Manchester. The procurement procedures therefore appear roust and
compliant with the requirements of the Council’s CSO’s
and PCR.
 
Financial Advice
obtained - Contact officer: Ian Cowburn, Senior
Accountant
Date provided:
13/01/2026
The source of funding
is: Unsupported Borrowing 2025/26 & 2026/27 Budgets
Expenditure Code:
P00160.
 
The procurement board
report seeks approval to enter into a contract with City Build
Manchester for £798,775.00 to undertake internal
refurbishment works at Cleveland House, enabling the asset to be
repurposed as a family contact centre.
 
Within the procurement
process, which was completed by mini competition under the Minor
Building Works Framework, Lot 2, there were four companies that
submitted tenders. The selected contractor (City Build Manchester)
achieved the highest overall score, ranking top for both price and
quality. This demonstrates the contract delivers value for
money.
 
The total ask for the
development of Cleveland House is £900,000. This is made up
of £798,775.00 contractor costs and £101,225.00 of
internal fees.
 
There is resource
available within the approved 2025/26 Property Capital Programme,
and a request has been made for additional resources within the
2026/27 Property Capital Programme to cover the full cost of
contracted works and internal fees, totalling
£900,000.
 
It should be noted
that this contract will fall over both these financial years. While
the 2026/27 capital budget is subject to approval by full council
in February 2026, an affordable capital programme has been
presented to members ahead of the formal approval by full council
in February 2026.
 
Procurement Advice obtained - Daniel Cunliffe, Category Manager,
0161 686 6249
The project has been procured by the use of SCC own Minor
Building Works Framework Lot 2 inviting all companies under this
Lot by means of mini competition. This is a compliant route to
market that conforms with Public Contracts Regulations 2015 and the
Council’s Contractual Standing Orders.
 
As part of the Council's budget challenges, the service group
should consider efficiencies, and enhanced contract management
KPI’s as part of this contract.
 
HR Advice obtained:
N/A.
 
Climate Change Implications obtained - Building Surveying &
Facilities Management
No significant Climate Change
implications in this project. All projects are developed to meet or
exceed current legislation and requirements to energy efficiency
and carbon reduction targets. Projects are required to support the
Council’s objectives of becoming carbon neutral by
2038.
 
The works will be programmed to
minimise the traffic impact in the area. Any waste materials will
be removed and taken to a transfer station for systematic sorting
and recycling to ensure minimal landfill waste.
 
Sustainability plans would be
targeted to also align with opportunities to deliver social value
outcomes.
 
The following documents have
been used to assist the decision process:

·    
Report to Procurement Board titled Approval to Award
the Contract forInternal Refurbishment of Cleveland House dated
26th January 2026
 
Contact Officer: Adam Vanden
Telephone number:
 
·    
This matter is not subject to consideration by
another Lead Member.
·    
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Scrutiny Panel and Overview
and Scrutiny Board
 
 

Signed:    Cllr J
Youd         Dated:   26 January
2026.
         
   Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*         This
decision was published on 26
January 2026.
*         This
decision will come in force at 4.00 p.m. on 2 February 2026
unless it is called-in in
accordance with the Decision Making Process Rules.