Content

Salford City Council – Record of
Decision
 
I, Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers contained within the
Council Constitution
do hereby approve:
 

1.   
The appointment of A E Yates Limited, subject to TfGM’s
Active Travel Programme Board approval of the Delivery Plan for the
delivery of the scheme.
 

2.   
The creation of a purchase order to A E Yates
Limited, to the value of £509,501.92, which will enable
payments to be made to the contractor.
 

3.   
The utilisation of the £101,900 risk allowance
budget towards associated project delivery spends.
 

4.   
For the contractor, A E Yates Limited to carry out
additional carriageway resurfacing work within the proximity of the
scheme at a quantified sum of £95,000.
 
, as
detailed in the table below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Bury New Road, Moor Lane, Singleton Road
Junction

Name of Successful
Contractor

A E Yates Limited

Supplier Registration Number

(to be supplied by Corporate
Procurement)

0415632

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

Risk Allowance

£509,501.92

Full Project

£101,900

Risk Allowance

Contract Duration

3 months

Contract Start Date

03/06/2024

Contract End Date

23/08/2024

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension
Period?

Choose an item.

Contact Officer (Name &
number)

Stephen Hands

Lead Service Group

Place

How the contract was procured?

(to be supplied by
procurement)

Mini Competition

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

STAR Highways Services Framework – Lot 7
Civils

Funding Source

Active Travel Fund
Tranche 2
Capability and
Ambition Fund 2022/23 (extension 2024)
24/25 CRSTS Highways
Core Maintenance Programme

Ethical Contractor (EC): Mayor’s Employment
Charter

 
 

EC: Committed to sign up to charter

EC: Accredited Living Wage Employer

 

 
The Reasons are: The existing junction facilities at
Bury New Road/ Moor Lane/ Singleton Road does not have traffic
signal-controlled crossing points on all arms and is problematic
for pedestrians and cyclists that are trying to cross at pedestrian
crossings. The proposed improvement works at the junction will
ensure better provision for active travel and supports safer
movements.
 
Options considered and rejected
were: None.
 
Assessment of Risk: There is risk of funding
withdrawal of the Active Travel Fund Tranche 2 funding award if
Salford City Council fails to commit and deliver the project within
2024/25 financial year.
 
Three sources of funds
are available for the development and delivery of this project, and
these include:
·     
Active Travel England funding through the Active
Travel Fund (ATF) Tranche 2 programme.
·     
Capability and Ambition Fund 2022/23 (extension
2024).
·     
24/25 CRSTS Highways Core Maintenance
Programme.
 
Legal Advice obtained: Tony Hatton, Principal
Solicitor
When commissioning contracts
for the procurement of goods, services, or the execution of works,
the Council must comply with the Public Contracts Regulations 2015
(PCR) and its own Contractual Standing Orders (CSO’s),
failing which a contract may be subject to legal challenge from an
aggrieved provider. CSO’s state that a framework arrangement
should be used unless there is an auditable reason not to do so.
The proposed tender of the contract was be undertaken in accordance
with the STaR Highways Services Framework following Procurement
Board approval to go out to mini competition in January 2024, and
the Council will need to have followed the procedure set out in the
Framework Agreement to ensure the award is compliant.
 
The
award will be subject to TfGM’s Active Travel Programme Board
approval of the Delivery Plan for the delivery of the
scheme.
 
Financial Advice
obtained: Daniel Hillman,
Senior Accountant
The report is requesting that a
contract be awarded to AE Yates in relation to the Bury New
Road/Moor Lane/ Singleton Road Junction programme following a
successful tender under STAR Highways Services framework. AE Yates
target cost for the scheme is £0.510m with a 20% risk
allowance of £0.102m for associated project delivery
spend.
The project is
recognised in the infrastructure capital programme. Funding is
provided through the Active Travel Fund Tranche 2 (ATF2). The
Greater Manchester Capability and Ambition fund Extension 2022/23
(extension 2024) and 2024/25 CRSTS Highways Core Maintenance
Programme. The report identifies a potential risk in withdrawal of
funding in respect of ATF2 if Salford City Council fails to commit
and deliver the project within 2024/25 financial year.
 
Procurement Advice obtained:
Heather Stanton, Category Manager
This project was procured as a
further competition under the STAR Highways Services Framework
– Lot 7 Civils which only resulted in one contractor bidding
for the work. Social Value resulted in a total of £85,204.
The framework complies with SCC standing orders and PCR’s
2015.
 
HR Advice obtained: Not
Applicable.
 
Climate Change Implications
obtained: Mike Hemingway, Principal Officer
This project is an appropriate
use of funding on the basis that it provides crossings and
infrastructure to enable safer movements, especially for people on
foot or cycling at the junction of Bury New Road / Moor Lane /
Singleton Road. As noted, the existing junction does not have
traffic signal-controlled crossing points on all arms and is
problematic for pedestrians and cyclists that are trying to cross
at pedestrian crossings.
 
It is therefore envisaged that
the improvement works at this junction with the installation of
signal-controlled pedestrian crossing with push button facilities
across all arms of the junction and introduction of an ‘all
red’ stage for pedestrians will increase the number of people
walking and support modal shift from private motor vehicle, reduce
car dependency for short trips and improve air quality around the
area.
 
The following documents have
been used to assist the decision process:
 
·     
Briefing report of the Strategic Director for Place
to Procurement Board on 10 January 2024, titled “Bury New
Road / Moor Lane / Singleton Road Junction Improvement
Scheme”.
 
·     
Scheme general arrangement drawing.
 
·     
Report of the Executive Director Place to the Lead
Member briefing for Planning, Transport and Sustainable Development
on 14 March 2024, titled “24/25 CRSTS Highways Core
Maintenance Programme”.
 
Contact Officer: Anene Chiegboka
Telephone number: 07741550571
 
This matter is not subject to
consideration by another Lead Member.
 
The appropriate Scrutiny
Committee to call-in the decision is the Growth and Prosperity
Scrutiny Panel.
 
 

Signed:   Cllr J Youd
         
Dated:   10April
2024
            
Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 16 April 2024
*          
This decision will come in force at 4.00 p.m. on 23 April
2024 unless it is called-in in
accordance with the Decision-Making Process Rules.