Content

Salford City Council – Record of
Decision
 
I, Paul Dennett, City
Mayor, in exercise of the powers
contained within the Council Constitution do
hereby:
 
·     
to award the Contract
for High Mast Lighting Maintenance, as detailed in the table
below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

High Mast Lighting Maintenance

Name of Successful
Contractor

Coating Services Limited

Supplier Registration Number

(to be supplied by Corporate
Procurement)

03852483

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£348,000 full project

Contract Duration

24 months

Contract Start Date

01/04/2024

Contract End Date

31/03/2026

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension
Period?

Procurement Board (extension >
£150k)

Contact Officer (Name &
number)

Andy Bullen 07974157439

Lead Service Group

Place

How the contract was procured?

(to be supplied by
procurement)

FTS Open Tender

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

N/A

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s
Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage
Employer

 
The Reasons
are to
continue essential maintenance of vital Salford City Council assets
and to ensure optimum operational performance.
 
Options considered and
rejected were:
The use of framework agreements.
 
Assessment of Risk: Medium: If this project does not go out to tender there is a risk that
the High Mast Lighting Columns could deteriorate, resulting in
possible structural or mechanical failure, and/or loss of lighting
on key routes. This could potentially lead to masts requiring full
replacement or major remedial work at a significant cost to the
Council.
 
The source of funding
is: Programme funded from reserves secured from the capital
settlement from UV for streetlighting.
 
Legal Advice
obtained: Supplied
by: Tony Hatton, Solicitor - The Shared
Legal Service. When commissioning contracts for the procurement of
goods, services, or the execution of works, the Council must comply
with the Public Contracts Regulations 2015 (PCR) and its own
Contractual Standing Orders (CSO’s), failing which a contract
may be subject to legal challenge from an aggrieved
provider.
 
The opportunity to bid was
offered as an open procedure and two tenders were received from
contractors which have been evaluated in accordance with the
published selection criteria set out in the tender documents
resulting in the proposed appointment of Coating Services Ltd. The
award procedure therefore appears robust and complaint with the
requirements of public procurement legislation and the
Council’s CSO’s.
 
Financial Advice
obtained: Submitted
by:  Adam
Flaherty, Senior Accountant. Programme funded from reserves secured
from the capital settlement from UV for streetlighting of
£370k - Schedule of work identified against this budget,
including electrical testing and inspection, structural testing and
high mast lighting columns.
 
Procurement Advice obtained: Supplied
by:  The Corporate Procurement Team,
Daniel Cunliffe, Tel: 0161 686 6249. This contract opportunity was
procured in compliance with Salford City Council’s
contractual standing orders and PCRs (2015) and was openly
advertised on the Chest.
 
As part of the
Council’s Innovate programme and budget challenges over the
next three years, the service group should consider efficiencies,
revenue savings opportunities and enhanced contract management
KPI’s as part of this contract.
 
Where the social value
submission has been omitted, a Salford Themes, Outcomes and
Measures (TOMS) form will need to be completed by Coating Services
Ltd before the contract can start. This will then be monitored
through the Social Value Portal.
 
HR Advice
obtained: N/A
 
Climate Change Implications
obtained: N/A
 
The following documents have
been used to assist the decision process: Tender submissions received from the respective bidders –
these relevant documents contain exempt or confidential information
and are not available for public inspection.
 
Contact
Officer:
Andy Bullen
Telephone
number:
07974157439
 
This matter is not subject to
consideration by another Lead Member.
 
 

Signed:    Paul Dennett
      Dated:
  22 February
2024                          
           
       City
Mayor
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 22 February 2024
*          
This decision will come in force at 4.00 p.m. on 29 February
2024 unless it is called-in in
accordance with the Decision-Making Process Rules.